Administrative Coordinator

Job Description

Job Description

Administrative Coordinator

Location: San Francisco, CA

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Position Overview: This opportunity is best suited for an experienced Administrative Coordinator, Executive Assistant, or Office Manager who thrives in a fast-paced environment and can confidently manage a broad range of administrative responsibilities while maintaining a high level of professionalism and attention to detail.

Responsibilities

• Provide direct administrative support to department leadership, including calendar management, appointment scheduling, and meeting coordination.
• Coordinate meetings, training sessions, and special events, including logistics, materials preparation, attendee communication, room reservations, and setup.
• Process invoices, payments, expense reports, and reimbursements through Emburse.
• Track and process departmental requests, time records, and related administrative documentation.
• Prepare meeting agendas, take meeting minutes, compile reports, and draft professional correspondence.
• Maintain departmental databases, records, filing systems, and confidential information.
• Coordinate supply ordering and support inventory management activities.
• Assist with department projects, events, and operational initiatives from planning through completion.
• Serve as a liaison between leadership, staff, faculty, students, and cross-functional teams to facilitate communication and workflow.

Qualifications

• 3+ years of experience in administrative support, executive assistance, office coordination, program coordination, or a similar role.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent written and verbal communication abilities.
• Experience supporting leadership and multiple stakeholders simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Strong problem-solving skills and the ability to work independently.
• Customer service-oriented with excellent relationship-building capabilities.
• Experience processing invoices, expense reports, reimbursements, and purchasing requests.
• Meeting, event, and project coordination experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience maintaining records, databases, and administrative reporting.
• Previous experience within healthcare, higher education, clinical, or professional office environments is highly desirable.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $25.00 to $28.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.