Rgnl Office GP Admin.Assistant

Immediate need for a talented Rgnl Office GP Admin.Assistant . This is a 12+months contract opportunity with long-term potential and is located in Englewood, CO (Onsite) . Please review the job description below and contact me ASAP if you are interested.

Job ID:

Pay Range: $31 - $36/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Department & Leadership Coordination
• Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
• Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions. Responsibilities include room reservations, calendar invitations, and catering coordination.
• Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
• Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
• Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
• Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
• Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
• Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
• Facilitate the dissemination of information across the department and the Americas West Region through email, Outlook calendar invitations, and internal communications channels.
• Field and resolve questions regarding department and regional operations; research and provide appropriate answers.
• Responsible for handling sensitive and confidential information with discretion.
• Denver Office & Regional Support
• Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
• Support presentations for monthly all-staff meetings and other office-wide gatherings.
• Coordinate office-related issues and complaints and follow up to ensure resolution.
• Provide back-up front desk/reception support as needed.
• Manage supply inventory and purchasing for the department.
• Handle incoming and outgoing mail and package distribution.
• Safety Summit
• Lead planning and execution of the annual internal Safety Summit, including managing planning committees, developing presentation materials, coordinating catering, organizing swag, planning social hours, and assisting attendees with travel logistics.
• Team Culture & Employee Engagement
• Coordinate and send department-wide birthday and service anniversary recognition.
• Plan and organize team social hours and team-building events for the department and individual project groups.
• Act as a liaison between department staff and building café management to surface feedback and develop solutions.
• Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
• Take photos at events and of new hires for use on internal resources

Key Requirements and Technology Experience:

• Key Skills; High School Diploma/GED .
• 1-year applicable office/clerical experience Preferred Advance knowledge in Microsoft Word, Excel, Access and PowerPoint .
• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
• Ability to exercise discretion and confidentiality
• Possess organizational, prioritization and time management skills

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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