Admission & Placement Coordinator

Job Description

Job Description

Description:

Reports to: Director of Enrollment Management

FLSA Status: Salaried, Non-exempt

Work Schedule: Full-Time; 11-month

Position Overview:

The Admission & Placement Coordinator is an energetic, self-disciplined, organized, and reliable team player who will assist the Director of Enrollment Management with all aspects of the admission, enrollment, and placement process. This includes organizing and hosting events, providing administrative and organizational support, data entry and analysis, and conducting interviews with prospective parents.

The responsibility of the Admission & Placement Coordinator is to assist with planning, coordinating, and directing those activities designed to attract, enroll, and assist prospective families throughout the admission process and to communicate our educational philosophy and mission.

Job Responsibilities:

• Composes and manages all correspondence, mailings, and scheduling for Director of Enrollment Management
• Answers application and enrollment inquiries
• Maintains online admission calendar
• Tracks progress of incoming application/enrollment materials from prospective students and requests missing information; creates and maintains applicant files
• Conducts tours for, and interviews of, prospective families
• Prepares mailings for admission, placement, and recruiting efforts
• Assists with the coordination, organization and preparation of Admission Office events
• Provides internal administrative and organizational support for the Admission Office
• Visits early childhood schools within the community to cultivate and maintain effective relationships
• Participates in the re-enrollment process of current students, tracks progress and follows-up with families
• Supports the placement process through communication with area middle schools, compiling student files, requesting information from parents, and organizing data
• Provide lunch or break coverage for Front Desk one day per week
• Assist with carpool as needed
• Perform all other related duties as assigned

Education and Experience:

• Bachelor’s degree required
• 5+ years administrative experience required
• Proficient skills in Microsoft Office (Word, Excel, and PowerPoint) required
• Experience with Blackbaud’s ON products preferred
• Relevant experience in an independent school or nonprofit setting preferred

Job Knowledge, Skills, and Abilities:

• Excellent interpersonal and communication skills, both verbal and written
• Ability to manage multiple deadlines and complicated tasks efficiently and accurately with minimum supervision
• Strong organizational skills, attention to detail, and ability to develop and document office procedures
• Energetic, self-disciplined, reliable, and strong interpersonal skills are essential
• Ability to work as part of a team and willingness to collaborate with colleagues

Essential Physical Functions and Working Conditions

Physical Demands: Continuously requires vision, hearing, twisting, and talking. Frequently requires standing, fine dexterity, sitting, and handling. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching.

Primary Work Location: Office Environment.

Non-Physical Demands: Frequently requires performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work.