Program Manager I, 4th Year Elective and Subinternship Programs

Job Description

Job Description

Charles R. Drew University of Medicine and Science (CDU) : CDU is a private, nonprofit, community-founded, student-centered university with 3 colleges: Nursing, Science and Health, and Medicine. CDU is committed to cultivating diverse health professions leaders who are dedicated to social justice and health equity for underserved populations, and in July 2023 opened a new CDU MD degree program in its College of Medicine, as evidence of that commitment.

Founded in 1966 as a post-graduate medical school in response to local healthcare needs, CDU is located in South Los Angeles bordering the neighborhood of Watts and the City of Compton. This year, CDU celebrates 60 years of training diverse health leaders who fulfill its mission in South Los Angeles and across the nation and world. Outstanding education, individualized mentorship, clinical service, and community engagement are at the core of the CDU experience.

College of Medicine: The College of Medicine (COM) at CDU has entered the last phase of the LCME process to full accreditation for its new MD Program that opened with a charter class of 60 students July 2023. The new MD Program is built on the foundation of:

Graduate Medical Education (GME) with residency programs in Family Medicine (2018), Psychiatry (2018), Internal Medicine (2021), Physical Medicine and Rehabilitation (2024) and fellowships in Child and Adolescent Psychiatry (2023) and Addiction Medicine (2024). GME is growing with plans for Surgery, Pediatrics and Ob/GYN residency programs.

A robust history of NIH, other federal and foundation funded disparities research, specifically in cancer, HIV, mental health and metabolic disorders. Forty plus years of experience with clinical education through its clinical track in a joint medical education program with UCLA’s Geffen School of Medicine (CDU/UCLA Medical Education Program). The joint degree program graduated its first class in 1985 and sunsets in 2027, having set the stage for the new MD degree program at CDU.

CDU’s new medical school is the 157th in the nation and the 4th at an HBCU. The medical students are differentiated from national peers in the percent who received Pell Grants while in college – 70% compared to 20% nationally. CDU’s mission includes providing opportunities for students from CDU’s surrounding neighborhoods and South Los Angeles County, and from low income /under-resourced backgrounds. This requires ensuring our students’ success with the career-long certification process as required for a rewarding career in medicine.

POSITION DESCRIPTION

The Program Manager I, is responsible for overseeing the administrative aspects of the 4th-year elective and subinternship programs at Charles R. Drew University of Medicine and Science. This role involves coordinating with faculty, students, and external institutions to ensure the smooth operation of the programs, managing schedules, and maintaining compliance with accreditation standards.

Essential Duties and Responsibilities:

• Manage and coordinate the scheduling and administration of 4th-year elective and subinternship rotations.
• Serve as the primary point of contact for students, faculty, and external institutions regarding elective and subinternship opportunities.
• Ensure all program activities comply with university policies and accreditation standards.
• Assist in the development and implementation of program policies and procedures.
• Manage and maintain accurate records of student placements, evaluations, and feedback.
• Facilitate communication between students and faculty regarding program requirements and expectations.
• Organize orientation sessions and informational meetings for students and faculty.
• Monitor student progress and provide support as needed to ensure successful completion of rotations.
• Assist in the preparation of reports and documentation for accreditation and program review purposes.
• Administer the collection, updating, and approval process for each elective and subinternship syllabus and course requirement.
• Solicit evaluations from the corresponding faculty in a timely manner that meets LCME standards.
• Participate in the onboarding administrative needs of the students at the designated sites.

Other Duties and Responsibilities:

• Perform other duties as assigned.

Education:

• Bachelor's degree in education, healthcare administration, or a related field required.
• Master's degree preferred.

Experience:

• Minimum of 3 to 5 years of experience in an administrative role within a medical education setting.
• Experience with program management and coordination of student services preferred.

Skills:

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and educational software.
• Knowledge of accreditation standards and requirements for medical education programs.

Complexity:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Work Environment:

• Position is on-site unless specific authorization from the manager.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined spaces.

Mental Demands:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating, interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.
• Cannot be a current CDU Student.
• As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website -policy/ or email the Campus Nursing Office at View email address on ziprecruiter.com.

COMPENSATION:

• $73,764.38 - $78,500.00.

POSITION STATUS

• Exempt, Full-time.

WORK LOCATION

• On-site.

Excellent Benefits: Medical, dental, vision, retirement plan, vacation and sick time accrues on first day of employment, wellness programs, 17 paid holidays per year, 16 hours of paid personal time off, and more.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.