Purchasing Coordinator

Job Description

Job Description

SUMMARY

Under minimal supervision, performs all duties related to purchase order entry and post-entry supply chain tracking. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, however, other duties may apply.)

• Precise entry, proofing, maintenance and submission of purchase orders based on customer demand, Material Requirements Planning and management direction.
• Accurately analyze data based on forecast and history to maintain accurate inventory levels.
• Accurate entry, proofing and maintenance of supplier container shipments.
• Maintain a superior level of accuracy while creating and verifying purchase order information, including proper product costing, shipping instructions, etc.
• Coordinate order status report submissions from supplier. Resolve changes and discrepancies and update purchase order information accordingly.
• Routine purchase order review and follow-up, and expediting of order information.
• Maintain supplier price lists.
• Review and resolve supplier invoice discrepancies.
• Quote material from a minimum of three different suppliers.
• Attend production meeting and report with purchasing updates to the appropriate personnel on time.
• Report on-time-delivery monthly or as requested for domestic and international suppliers.
• Back up and support Production Scheduler as needed.
• Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgement.
• E-File all order documents and electronically attaches to appropriate system locations per document management system.
• Maintain stock levels of supplies and make maintenance, repair and operating purchases.

QUALIFICATIONS

• To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily.
• Knowledge and understanding of the regulations and requirements of operating within a Foreign Trade Zone.
• Must be familiar with analysis and maintenance of MRP systems.
• Communicate honestly, professionally and respectfully with others and demonstrate effective listening skills.
• Excellent organizational and communication skills.
• Strong, ambitious, motivated team player, leadership, interpersonal, time management skills.