Construction Accounting Specialist - AP/AR

Construction Accounting Specialist – AP/AR

W2 Contract to Hire

Onsite, San Diego, CA

$75k-78k DOE

Position Summary

We are seeking an experienced Accounts Payable & Accounts Receivable Specialist to support day-to-day accounting operations across active construction projects. This role requires someone who understands construction accounting and can accurately manage project-related invoices, job costing, cost codes, vendor and subcontractor payments, and customer/project billing.

The ideal candidate has worked within a general contractor, subcontractor, or other construction environment and understands how accounting transactions flow through individual projects.

Responsibilities

• Process vendor and subcontractor invoices and ensure expenses are accurately assigned to the correct project, cost code, and general ledger account.
• Review invoices for appropriate approvals, supporting documentation, purchase orders, and subcontract information.
• Manage accounts payable processing, including vendor setup, invoice entry, payment preparation, and resolution of discrepancies.
• Support project billing and accounts receivable, including preparing invoices, posting payments, monitoring outstanding balances, and following up on aging receivables.
• Work closely with Project Managers and project teams to verify job costs, billing information, change-related expenses, and invoice coding.
• Maintain accurate project and vendor accounting records.
• Reconcile AP and AR accounts and research discrepancies.
• Assist with subcontractor documentation, lien releases, payment applications, and other construction-related accounting documentation as needed.
• Support month-end close, account reconciliations, job-cost reporting, and other accounting activities.
• Communicate directly with vendors, subcontractors, customers, and internal project teams to resolve invoice and billing questions.
• Ensure financial transactions are accurately reflected within the company's construction accounting systems.

Qualifications

• Prior construction accounting experience strongly preferred.
• Hands-on experience with accounts payable and accounts receivable.
• Strong understanding of job costing, project accounting, and construction cost codes.
• Experience processing vendor and subcontractor invoices.
• Experience with project/customer billing and accounts receivable.
• Comfortable working directly with Project Managers and construction operations teams.
• Experience with Spectrum/Viewpoint, Procore, or similar construction accounting/project management systems preferred.
• Strong Excel skills and attention to detail.
• Ability to manage a high volume of invoices, projects, and deadlines with minimal supervision.