Volunteer Logistics & Travel Coordinator (Remote)

How to Apply Submit your resume, cover letter and three references through this ADP portal. Also indicate in your cover letter your role preference, your preferred number of hours per week (minimum 20 hours per week), and whether you are available to work evenings and weekends. The positions are open until filled. Position Overview Seed the Vote (STV) seeks to hire several people to fill multiple positions for our Financial and Logistics Support Team (Support Team) within STV’s Operations Department. These positions will work closely with the Organizing, Field, and Operations Teams to help manage the logistics and financial support needs for volunteers who will be canvassing for Seed the Vote in the 2026 election season across the country. They will help implement effective, efficient, and scalable systems that facilitate the transportation, lodging, and tracking of our volunteer canvassers’ trip details. These positions require excellent communication, written and verbal, with STV staff, volunteers, and members of our partner organizations. All positions will have the same core set of responsibilities but be assigned to distinct roles to ensure coverage of all activities on evenings and weekends. The Support Team Lead will have a higher level of oversight responsibility. Support Team Associate (2-6 positions) 20 hours with potential increase to full time. Some positions will start in August, and some in September. Team coverage for weekends and evenings (5-8PM Pacific Time) will be necessary; 2 or more positions will be scheduled specifically for these times. Scheduling for other positions will be flexible. These positions are distinguished from the Lodging Associate positions by focusing on broader coordination with the Support Team and volunteer canvassers to secure a range of travel logistics (flights, rental cars, lodging). Follow-up with individual volunteer canvassers to support the logistics of their canvassing trip (flights, rental cars, lodging), assess financial support according to protocols, and communicate reimbursement procedures. Support "super volunteers" who also do 1-1 calls with individual volunteer canvassers, as described above. One or two positions may be cross trained on details of lodging logistics to ensure evening & weekend coverage. These positions will report directly to the Support Team leadership. Lodging Associate (1-2 positions) 20 hours starting in August with potential increase to full time. Weekend availability required. These positions are distinguished from the Support Team Associates by focusing more narrowly on lodging coordination with the Support Team and volunteer canvassers. Research lodging options in Seed the Vote canvassing locations as needed. Support setting up contracts with hotels in multiple canvass locations. Maintain a highly detailed tracking system for multiple hotels in each canvass location, including volunteer hotel assignments, regular changes and updates to bookings. These positions report directly to the Operations Department leadership. Support Team Lead (1 position) 20 hours starting in August with potential increase up to full time in September or October as needed. Weekend availability required. This position is distinguished from the Associate positions by performing work at a higher level of independence and responsibility, providing support to team manager with leading team spaces and oversight of Associates and super volunteers during weekend shifts, having higher level insight into operational needs, escalating urgent issues as needed, and making decisions to ensure volunteer logistics are handled efficiently. Identify vendors in canvassing locations as needed, develop strong relationships, and coordinate STV needs: e.g. hotels, meeting venues, transportation, etc. This position will report directly to the Support Team Manager. Core Responsibilities (across all 3 positions) The following responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Support Team Volunteer Coordination Help onboard, train, and coordinate a group of 10-20 high‑capacity 'super' volunteers, who will be working with the Operations Team to support thousands of volunteers to finalize canvassing plans, facilitate travel and financial needs, and troubleshoot problems as they arise. Make sure that super volunteers on the Support Team get all the information they need in an organized, timely manner. Support updates to super volunteer and canvass volunteer policies, protocols, and FAQ documents. Maintain a culture of mutual support, fun, and attention to detail among the Support Team, which includes both staff and super volunteers. Relational Act as a resource and support for our Support Team, including staff and super volunteers, by monitoring communications channels, answering questions, and mentoring newer members of the team as they onboard. Work directly with staff to identify the basic needs of upcoming canvasses and events. Represent STV in a professional manner with STV staff, volunteers, vendors and partners. Provide additional support to the Operations Team and Field Team as assigned. Logistics Planning and Coordination Provide detailed and knowledgeable logistics coordination for volunteers who will travel to canvass with STV programs. Help manage and oversee travel booking systems to manage volunteer travel including: establishing parameters within the system, tracking travel specifics, and monitoring expenses. Book flights, hotels, and/or ground transportation on behalf of volunteers or staff. Coordinate ground transportation in multiple locations, which may include: engaging shuttle or bus companies, identifying travel options to and from airports and hotels, providing clear and concise instructions to help volunteers utilize local travel options. Collaborate with the Support Team to improve and streamline travel procedures. Financial Tracking Systems Maintain a high level overview of the Support Team functions to ensure that financial details for volunteers are being recorded accurately and protocols are being closely followed. Assist with tracking and reconciling all volunteer expenses in our database. Facilitate volunteer expense reimbursements to ensure timely and accurate submission of expense receipts. Required Qualifications Commitment to STV's mission and values. Minimum 2 years experience working with volunteer programs, non-profit administration, or project management. Experience supporting teams to work collaboratively and respond to shifting priorities and emergent needs. Must be a level‑headed self‑starter with an ability to prioritize, multitask, and work independently. Must demonstrate flexibility and excellent interpersonal skills and work well with people at all levels both in and out of the organization. An ability to communicate clearly and concisely under high pressure situations. An ability to deal with sensitive issues in a professional manner and maintain confidentiality. Strong proficiency in cloud‑based applications, including Airtable/Database Systems, Google Applications especially spreadsheets, and Slack. Preferred Qualifications Experience in event planning and travel logistics. Past experience with Seed the Vote. For Support Team Lead, minimum 2 years of experience supervising teams in an electoral campaign setting is preferred. Physical Demands Able to work on a computer, including sitting at a desk, for extended periods of time with or without reasonable accommodation. Manual dexterity to operate a keyboard and other technology. Able to see or read a computer screen and printed material with or without vision aids. Able to speak clearly and in audible tones on the phone and in person and to be understood by others. Able to hear and understand speech at typical levels in person and over the telephone. Able to understand and follow oral and written instructions. Employment Terms These positions may be remote or a remote/in office hybrid. STV has an office in the San Francisco Bay Area, but the employee can live anywhere. These roles will be non‑exempt. These are temporary positions which will end in November 2026; staff contracts may be extended as needed. We are open to negotiating the hours per week for any of the positions, with a minimum 20 hours and up to full‑time. Compensation The estimated salary range for the Support Team Associates and Lodging Associates is $65,000 - $75,000 per year ($31.25 - $36.06 per hour), depending on experience. The estimated salary range for the Support Team Lead is $34.62 - $39.35 per hour ($72,010 - $81,848 per year at full time), depending on experience. Due to California labor law, these positions will be classified as employees, though we encourage people with consulting experience and those not seeking full‑time positions to apply. Equal Opportunity Statement Seed the Vote and Everyday People PAC contract with Resilient Strategies LLC for backend and operational support including hiring and employment. Resilient Strategies is an equal opportunity, affirmative action employer. Folks who are queer, trans, non‑binary, Black, Indigenous, caste‑oppressed, people of color, disabled, parents, are/have been system‑impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender‑based violence are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. #J-18808-Ljbffr The Fairness Project