Human Resources Admin Carson Divisional Headquarters (DHQ)

Human Resources Admin Assistant/Receptionist-11-001-SC/ Carson Divisional Headquarters (DHQ) Job Category: Administrative & Clerical Requisition Number: HUMAN024463 Full-Time Locations Showing 1 location Southern California DHQ Salvation Army Divisional Headquarters 16941 Keegan Avenue Carson, CA 90746, USA Position Summary This position provides daily administrative support to the Divisional Human Resources Director and serves as the first point of contact for all visitors and outside callers. The role ensures visitors are properly welcomed, accounted for, and directed to the appropriate department. In addition, this position offers general support to the Human Resources Department. Essential Functions Human Resources Provide high-level administrative support to the Divisional HR Director, including calendar management, reconciliation, scanning, copying, and faxing. Draft and prepare correspondence (both written and electronic) on behalf of the HR Director when needed. Support research and special projects as requested by the HR Director. Offer general HR department support, such as preparing reports, organizing meetings and training, and responding to phone inquiries. Coordinate and prepare agendas for monthly staff meetings. Monitor background review notifications and partner with the HR Generalist to gather required documents for review by the CBRRC. Manage entirety of volunteer background check procedures, including coordinating background checks, overseeing volunteer inbox, and maintaining confidential records. Assist the Talent Acquisition Coordinator with monthly New Hire Orientation, including room reservations, employee check-in, lunch orders, snack prep, and HR swag supplies. Run monthly divisional reports (e.g., TR, New Hire, CBRRC). Notify the division of yearly training requirements and track completion. Enter updates into the HRIS system as needed. Assign and track HR trainings (e.g., HSI, Workplace Violence, HR Power Hour). Provide back-up support for employment verifications for past and current employees. Respond to government agency requests (e.g., EDD, Child Support Garnishments) and route them to the appropriate internal department as needed – back‑up support. Assist with the processing of seasonal hires for both summer and Kettles as needed – back‑up support. Review and distribute department mail – back‑up support. Reception Greet and welcome all visitors to the TSA building, ensuring they feel valued and directing them to the appropriate staff or department. Monitor the front entrance to ensure building security by verifying a visitor’s purpose for being onsite and allowing entry to individuals with legitimate business at DHQ. Answer incoming phone calls promptly and route them to the correct person or department. Manage reception operations for the Southern California Divisional Headquarters. Create and distribute all visitors and new hires badge access for building. Perform other duties as assigned to support the team and overall operations. PAY RATE: $28.00-$30.00/hr. Working Conditions Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to lift up to 10lbs. Ability to grasp, push, pull objects such as files, file cabinet drawers and reach overhead. Ability to operate computer, fax and telephone. Minimum Qualifications High School or GED 2-3 years administrative support Proficient in Microsoft Office, Google Docs and Adobe Skills, Knowledge & Abilities Ability to multi-task High level of integrity ability to maintain confidential information Regular on time attendance is a must Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr