Human Resources & Administrative Coordinator

Job Description

Job Description

About the Role:

The Human Resources & Administrative Coordinator provides administrative and operational support for Human Resources and daily office functions at soulbrain MI in Kokomo, IN. This position supports recruitment, onboarding and offboarding, employee records, benefits enrollment, recurring HR reporting, invoice tracking, document preparation, and basic IT support. Reporting to the Human Resources Manager, the coordinator maintains accurate information, manages deadlines, and follows up on outstanding items.

Minimum Qualifications:

• Bachelor’s degree or higher, or at least three years of relevant HR, office administration, or administrative coordination experience.
• Proficiency in Microsoft Office, including Word and Excel.
• Strong organizational skills, attention to detail, and ability to manage recurring tasks and deadlines.
• Effective written and verbal English communication skills and professional telephone etiquette.
• Ability to perform basic PC setup and troubleshoot common user issues.
• Ability to handle confidential information with discretion and learn HR and company systems.

Preferred Qualifications:

• Degree in Human Resources, Business Administration, or a related field.
• Experience in HR administration, recruitment coordination, onboarding, benefits support, or invoice tracking.
• Experience preparing business documents, reports, or other administrative materials.
• Experience with ADP or another HR information system.
• Experience in a manufacturing environment.
• Korean language proficiency.

Responsibilities:

• Support recruitment activities, including job postings, initial resume screening, preliminary phone screenings using established criteria, applicant communications, and interview scheduling.
• Coordinate employee onboarding, including pre-employment requirements, new-hire documentation, orientation, workstation preparation, and completion of required training.
• Coordinate offboarding documentation, equipment returns, and account deactivation requests.
• Maintain accurate employee records, authorized HRIS data, employee rosters, and organizational charts.
• Update headcount reports, hiring and separation activity, training status, and other recurring monthly HR reports.
• Track attendance and leave records for HR reporting, assist with routine benefits enrollment and HR inquiries, and refer discrepancies or sensitive matters to the Human Resources Manager.
• Maintain training records and the training matrix, coordinate assigned training, and follow up on completion and required signatures.
• Collect and review HR and administrative invoices, verify recurring charges, track due dates, and coordinate approval and submission to Accounting.
• Answer incoming calls, route inquiries, greet visitors, and coordinate office supplies, mail, deliveries, meetings, travel arrangements, and employee events.
• Provide basic IT support, including PC and peripheral setup, approved software installation, equipment tracking, and coordination with designated IT support providers.
• Assist with preparing and updating HR and administrative documents under the Human Resources Manager’s direction.
• Maintain document templates, version histories, and review schedules; distribute approved documents and keep current versions accessible.
• Maintain recurring task calendars, vendor contacts, and renewal reminders, and follow up on incomplete items and administrative deadlines.

Skills:

Strong organization, accuracy, and follow-through are essential for maintaining employee records, coordinating schedules, and meeting recurring deadlines. This role requires clear communication, a helpful approach to employee and vendor inquiries, and proficiency in Microsoft Word and Excel, including sorting, filtering, basic formulas, and lookup functions. The coordinator should be comfortable learning new systems, providing basic computer support, and recognizing when an issue requires the Human Resources Manager or IT support.