Executive Coordinator

Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Our mission-built products— Ambient AI and Guardian— are transforming strategic, operational, and tactical decision‑making. Rhombus Power seeks an Executive Coordinator to directly support our senior leadership team in a fast‑paced defense technology environment. This role is operational at its core: manage complex, ever‑changing logistics, maintain travel and meeting coordination across multiple stakeholders concurrently, and ensure leadership can operate at speed and scale without any friction. Who we seek Exceptionally detail‑oriented with a zero‑error, adaptable, mission‑focused mindset Highly dependable and responsive in time‑sensitive situations Strong sense of ownership and accountability Able to manage multiple priorities without losing precision What Success Looks Like Leadership operates without friction or logistical gaps Travel is executed seamlessly, even under constant change Priorities are anticipated—not just reacted to Information is organized, accessible, and reliable, at all times Trusted to handle critical coordination without oversight What This Role Is Not Passive or reactive administrative support Suitable for candidates who struggle with ambiguity or rapid change Key Responsibilities Travel & Logistics Execution Own end‑to‑end travel coordination for senior leadership, including simultaneous, multi‑leg domestic and international itineraries with frequent changes. Anticipate and resolve disruptions proactively (delays, rebooking, visa constraints, etc.). Ensure all travel aligns with company priorities, security considerations, and time sensitivity. Maintain clear, real‑time visibility into who is where and when across the executive team only. Calendar & Time Management Manage complex calendars across multiple senior stakeholders. Prioritize scheduling based on mission‑critical needs. Adapt schedules rapidly in response to changing priorities and external demands. Operational Coordination Act as a central coordination node across leadership, operations, and external partners. Track key movements, engagements, meetings, and dependencies across teams. Ensure leadership is fully prepared with the right context, materials, and timing. Communication & Discretion Handle sensitive information with high professionalism and confidentiality. Communicate clearly and concisely across senior internal and external stakeholders. Represent leadership with professionalism in all interactions. Prior experience in the military and/or defense‑related field is highly desired. Process Discipline & Improvement Build and maintain systems for tracking travel, logistics, and scheduling. Identify inefficiencies and improve workflows over time. Maintain structured records and ensure nothing falls through the cracks. Experience, Skills & Benefits Prior experience supporting senior executives, operators, or leadership teams. Experience managing complex travel logistics at scale (required). Background in military, defense, or similarly structured environments is a strong plus. Advanced calendar and scheduling management, with exceptional organizational and tracking systems. Exceptional written and verbal communication. Ability to operate calmly under pressure and ambiguity. Full medical, dental, vision coverage for employee and dependents. 401(k) matching program. PTO and holidays. Bonus and other incentive programs. Access to mental‑health program. Access to Flexible Spending Accounts for Health Care, Dependent and Commuter. Company Information Rhombus Power Inc. (Rhombus) is a startup located in the heart of Silicon Valley at Stanford Research Park in Palo Alto. We use cutting‑edge cross‑disciplinary approaches to solve pressing Big Data and sensing problems in security, energy, and healthcare. Our advisory board includes two Nobel Laureates and a Draper Prize winner. Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations and a flexible culture that moves at the speed of innovation to meet and exceed client expectations. Rhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer. #J-18808-Ljbffr Rhombus