Adm Program Assistant I

Administrative Program Assistant I – Position 2026-1052 This position provides full range of administrative support and/or entry-level program support for an academic/clinical/administrative department or program. Responsibilities Works under the general supervision of an employee of higher grade. May lead/supervise lower level employees as assigned. Examples of Duties Typing: Using a typewriter, word processor or other automated equipment, organizes, formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofreads for content. Edits using knowledge of grammar, punctuation and spelling. In typing grants must be able to write application from notes, determining appropriate information and format. Filing: Organizes and maintains files. Maintains, updates and reviews manuals and reference materials. Correspondence: Screens letters, memos and other materials to determine action needed. Composes correspondence related to duties and responsibilities. Writes and/or edits and disseminates information, promotional and occasional technical matter to support program activities. Report Writing: Assembles data, writes and/or edits reports, requiring general knowledge of subject area. May use complex spreadsheet programs. Interpersonal: Acts for manager by interpreting established policies and procedures and relates such to others. Makes decisions in manager's absence within prescribed limits of authority. Greets and directs visitors, answers phones, screens and triages incoming calls. May deal with patient crisis, prioritizing needs and assigning. Processing: Processes paperwork including the arrangement of complex domestic and international travel and international immigration. Monitors and balances monthly budget, tracking expenditures and processing paperwork. Assists in program activities and logistics. Performs related duties as required. Qualifications Knowledge, Skill and Ability Considerable knowledge of office systems and procedures. Considerable knowledge of proper grammar, punctuation, and spelling. Knowledge of business communications. Knowledge of the unit's policies and procedures. Some knowledge of business math. Oral and written communication skills; interpersonal skills. Ability to operate office equipment which may include word processors, computer terminals or other automated equipment. Experience and Training General Experience: Two (2) years' experience above the routine clerk level in office support or secretarial work. Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience. Preferred Qualifications Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Proven experience with handling multiple projects at once. Schedule This is a part‑time position, 20 hours per week, Monday through Friday, 4 hours per day. The schedule is between 8:00 a.m. and 5:00 p.m. Flexibility is needed based on department needs. The University of Connecticut Health Center is an affirmative action employer, in addition to an Equal Opportunity Employer and M/F/V/PWD/PV employer. #J-18808-Ljbffr Uconn Health Center