Specialist, Client Programs and Events

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. Abut U s Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking a Specialist, Client Programs and Events to join our Palo Alto office on a hybrid basis. In this role, the Specialist will be responsible for the end-to-end planning, coordination, and execution of client-facing events that support the Firm's business development and marketing objectives. As a member of the global events team, this individual will work closely with practice-aligned business development managers, attorneys, and colleagues across the department to ensure the seamless delivery of events of all sizes and formats. While the role will primarily focus on California-based events, it will also support programs and events in other Firm offices as needed, contributing to the Firm's broader business development and client engagement initiatives and delivering a consistently high-quality event experience. Responsibilities Oversees the end-to-end planning and execution of client programs and events, including CLE programming, dinners, receptions and special events, in the Palo Alto and Los Angeles offices. Plans, coordinates and executes client-facing events, including but not limited to venue research, contract negotiations, catering, budgeting, staging, materials production and coordination across multiple teams and practices. Collaborates closely with the business development team, practice groups, and partners to ensure all events support the Firm's strategic business development objectives and client engagement goals. Works as a collaborative member of the global client events team, supporting and contributing to events in other offices as needed to ensure a consistent and exceptional client experience across the Firm. Develops and manages event estimates and budgets, tracking expenditures to ensure cost-effective delivery. Helps to maintains invitation and attendee lists in the Firm's CRM system, ensuring data accuracy and integrity. Tracks event-related activities in Firm databases, aggregates and analyzes data for reporting, and provides post-event analysis and recommendations for improvement. Manages on-site event logistics, including setup and room configuration, signage, registration, and real-time troubleshooting to ensure flawless event delivery. Independently runs live and pre-recorded webinars, including platform configuration, rehearsals, speaker preparation, and day-of production. Oversees the set-up and management of audio-visual logistics for virtual and hybrid events, collaborating with the AV team and external vendors to ensure a seamless attendee experience. Ensures compliance with MCLE accreditation standards across relevant jurisdictions. Researches and maintains up-to-date intelligence on event experiences, venues, restaurants, and vendors, identifying trends and opportunities to enhance the Firm's event offerings. Manages relationships with existing vendors while identifying opportunities to expand partnerships and improve service delivery. Negotiates contracts with venues and vendors to optimize value, service quality and contractual terms. Collects and synthesizes client and attendee feedback to inform future event planning and programming decisions. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operations, policies and procedures. Performs other related duties as assigned to support the Firm's business development and marketing initiatives. Qualifications Proficient in relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Strong interpersonal and communication skills, with the ability to synthesize and convey information effectively in writing and verbally Demonstrates exceptional close attention to detail Solution-oriented, excellent analytical, troubleshooting, organizational, and planning skills Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Ability to use discretion and exercise independent and sound judgment Knowledge of Firm practice areas Familiarity with CRM systems and database management Excellent proofreading skills Flexibility to travel Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience Bachelor's degree Minimum of five years related experience in a professional services environment Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position may be eligible for a discretionary year-end bonus. Salary Details $105,000 - $115,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at View phone number on click.appcast.io. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr Skadden, Arps, Slate, Meagher & Flom LLP