Engineering Project Coordinator - Water/Wastewater

Job Description

Job Description

The Person Who Will Be Successful at PACE

We're looking for someone who takes ownership, notices the details, anticipates what needs to happen next and enjoys helping a team stay organized.

The ideal candidate is comfortable moving between multiple projects and priorities and takes pride in producing polished, accurate work. You don't need to know every PACE system on your first day—we value strong project coordination skills, initiative, professionalism and the ability to learn.

We invite you to learn more about PACE by visiting our website: pacewater.com.

  Requirements

PACE is seeking a dynamic, highly organized individual with strong administrative skills to support administrative needs specifically for our Environmental Water Division. The admin group works as a team, so at times, is not limited to this one division. This candidate should be able to multi-task and have ability to switch to new projects accordingly. This position requires performing a variety of tasks, including, but not limited to the following:

• Coordinate the preparation, formatting, production and submittal of engineering reports, technical memoranda, specifications, proposals and other project deliverables.
• Prepare and format professional correspondence, proposals, change orders, purchase orders, sub-agreements, RFIs, work authorizations, meeting minutes, reports, tables and spreadsheets.
• Assist Project Managers with project schedules, tracking, monthly reports, invoices and other project administration.
• Coordinate project documentation from project startup through completion, including electronic project files and correspondence.
• Assist with engineering specifications, including formatting and maintenance of specification libraries.
• Coordinate contracts and other project documentation to help ensure timely processing.
• Assist with project-related purchasing, shipping and vendor coordination.
• Prepare presentations and other project or marketing materials as needed.
• Coordinate meetings, calendars, travel arrangements and expense reports for Division Managers and senior staff.
• Attend meetings, prepare professional meeting minutes and track follow-up items.
• Maintain client and project information within company databases.
• Work collaboratively with PACE's administrative, engineering and graphics teams.
• Provide additional project and administrative support as priorities arise.
• 3+ years of project coordination, project administration or administrative experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple projects, deadlines and changing priorities.
• Strong attention to detail and commitment to producing accurate, professional work.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to work independently while also contributing effectively as part of a team.
• Professional judgment and ability to handle confidential information.

Highly Preferred:

• Experience within civil engineering, environmental consulting, architecture, construction, or other A/E/C professional-services environment.
• Experience supporting engineers, project managers or technical professionals.
• Experience preparing technical reports, specifications, proposals or similar professional project documents.
• Experience with Deltek, Ajera, Procore or comparable project management/ERP software.
• Experience with Microsoft Project.

Candidate resumes will be evaluated relative to experience and knowledge of all areas listed above.  Candidate should provide examples of work if possible. Candidate must be prepared to take a test of the MS Suite upon interviewing.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, use hands, handle or feel; and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee may occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision; color vision is very helpful.

Work Environment:

The noise level in the office work environment is moderate and typical of a professional office environment.

Compensation:

$30–$38 per hour, depending on experience and qualifications.

PACE is an equal opportunity employer.

Currently, PACE is unable to sponsor new applicants for work authorization. Local candidates are preferred; relocation assistance is not available.

Local candidates are preferred. No relocation package is offered.

If interested, please respond to this posting by submitting your resume with salary requirements and references.

PACE is a specialized civil engineering firm focusing on advanced water resource services with unique research and development capabilities through our onsite water quality and piloting laboratories. We offer a wide range of engineering services related to water, wastewater, stormwater management, water resource planning, regulatory compliance and energy sustainability to ensure projects are both economically viable and environmentally sensitive. Our engineering approach focuses on maximizing value by applying state-of-the art analytical tools and designing water infrastructure systems that include environmental, aesthetic and recreation uses. PACE staff members include licensed professional engineers, scientists, PhDs, university instructors and policymakers in the water resource arena.

When you join our PACE family, you join a group of individuals with a shared passion for water, a desire to grow, and a determination to make a difference. We believe it is important to cultivate a team-oriented, purpose-driven, and encouragement-led culture to best achieve our goals and deliver quality work to our clients.


We provide an environment that incorporates professional and personal team building and growth through various interactive programs intended to cultivate a comfortable, collaborative and advanced-thinking environment. We promote these values with programs and events such as company-sponsored luncheons with group activities, training events, project presentations, sponsoring community support events, offsite gatherings, and more. We also welcome feedback to best understand our team's needs and concerns and continuously improve our company as a whole. With the following characteristics embedded in our culture, you will feel the difference in working for a company that cares:

Collaborative
Client-Focused
Have Fun
Thrive

Additionally, we maintain an active office environment to promote collaboration and efficient delivery of projects, with a wide variety of office perks:

•\tComplimentary breakfast and casual attire every Friday
•\tComplimentary tea, coffee, breakfast bars, and snacks offered daily
•\tHealth Incentive program
•\tStand up desks
•\tYoga ball chair
•\tCafé style break room with big screen TV

In addition to the competitive compensation, PTO, paid holiday, insurance and retirement (401k) benefits, PACE also offers:

•\tBonus pay opportunities
•\tPotential future shareholder opportunities
•\tReimbursement for personal health and wellness programs (such as gym memberships)
•\tReimbursement for out-of-pocket medical expenses (such as co-pays/deductibles, expenses not qualified for insurance coverage, etc.)
•\tTuition, training and association due reimbursement
•\tFlexible spending accounts based on pre-tax payroll contributions for dependent care, medical, dental and vision expenses
•\tShort-term and Long-term disability insurance
•\tLife and AD&D insurance
•\tEmployee Assistance Program providing counseling for well-being, legal services, financial wellness and identity theft resources

* These programs each have guidelines for eligibility and reimbursement limits. Details of these programs can be provided upon request.

Company Description

PACE is a specialized civil engineering firm focusing on advanced water resource services with unique research and development capabilities through our onsite water quality and piloting laboratories. We offer a wide range of engineering services related to water, wastewater, stormwater management, water resource planning, regulatory compliance and energy sustainability to ensure projects are both economically viable and environmentally sensitive. Our engineering approach focuses on maximizing value by applying state-of-the art analytical tools and designing water infrastructure systems that include environmental, aesthetic and recreation uses. PACE staff members include licensed professional engineers, scientists, PhDs, university instructors and policymakers in the water resource arena.When you join our PACE family, you join a group of individuals with a shared passion for water, a desire to grow, and a determination to make a difference. We believe it is important to cultivate a team-oriented, purpose-driven, and encouragement-led culture to best achieve our goals and deliver quality work to our clients. We provide an environment that incorporates professional and personal team building and growth through various interactive programs intended to cultivate a comfortable, collaborative and advanced-thinking environment. We promote these values with programs and events such as company-sponsored luncheons with group activities, training events, project presentations, sponsoring community support events, offsite gatherings, and more. We also welcome feedback to best understand our team's needs and concerns and continuously improve our company as a whole. With the following characteristics embedded in our culture, you will feel the difference in working for a company that cares:CollaborativeClient-FocusedHave FunThriveAdditionally, we maintain an active office environment to promote collaboration and efficient delivery of projects, with a wide variety of office perks:•\tComplimentary breakfast and casual attire every Friday•\tComplimentary tea, coffee, breakfast bars, and snacks offered daily•\tHealth Incentive program•\tStand up desks•\tYoga ball chair•\tCafé style break room with big screen TVIn addition to the competitive compensation, PTO, paid holiday, insurance and retirement (401k) benefits, PACE also offers:•\tBonus pay opportunities•\tPotential future shareholder opportunities•\tReimbursement for personal health and wellness programs (such as gym memberships)•\tReimbursement for out-of-pocket medical expenses (such as co-pays/deductibles, expenses not qualified for insurance coverage, etc.)•\tTuition, training and association due reimbursement•\tFlexible spending accounts based on pre-tax payroll contributions for dependent care, medical, dental and vision expenses•\tShort-term and Long-term disability insurance•\tLife and AD&D insurance•\tEmployee Assistance Program providing counseling for well-being, legal services, financial wellness and identity theft resources* These programs each have guidelines for eligibility and reimbursement limits. Details of these programs can be provided upon request.