Administrative Assistant, Business Institute (Part-Time)

Administrative Assistant Business Institute (Part-Time)

Highland Community College is accepting applications for a part-time Administrative Assistant Business Institute position not to exceed 28 hours per week. This position provides administrative support for Business Institute operations including course and financial recordkeeping customer service and coordination with key workforce development partners and programs.

Key Responsibilities:

• Provide administrative support for Business Institute activities including preparing correspondence reports and other documents; responding to inquiries; scheduling meetings and appointments; maintaining calendars; processing mail; and performing routine office support functions.
• Serve as a primary liaison for Business Institute programs and partnerships including CDL Truck Driver Training Workforce Innovation and Opportunity Act (WIOA) programs and Ed2go courses.
• Coordinate registration invoicing refunds financial transactions and participant follow-up communications for assigned programs.
• Enter maintain and review records and data within Banner and other systems to support enrollment reporting and program administration.
• Maintain accurate course participant and financial records and assist with report preparation.
• Order office supplies maintain inventory levels and process purchasing documentation and invoices.
• Assist with departmental and grant budget activities including budget entry adjustments and reconciliation in collaboration with the Finance Department.
• Prepare process and maintain invoices and other financial documents while assisting with financial activities related to Business Institute programs and partnerships.
• Maintain current contact information and communicate effectively with internal and external partners to support program operations and outreach.
• Perform other duties as assigned.

What Were Looking For:

Education and Experience:

• High school diploma required.
• Associates degree preferred.
• Minimum of two (2) years of office experience or an equivalent combination of education and experience that provides the required knowledge and skills.

Skills and Knowledge:

• Strong knowledge of office administration principles and practices.
• Proficiency in English grammar spelling punctuation and business correspondence.
• Experience with office equipment computer systems and software applications.
• Ability to prepare maintain and review reports records and financial documentation.
• Strong customer service and interpersonal skills.
• Ability to work independently exercise sound judgment and maintain confidentiality.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to establish and maintain effective working relationships with a diverse population of students colleagues and community partners.
• Experience utilizing data and information to support decision-making and operational effectiveness.

Why Join Highland Community College:

• Become a valued member of a campus community committed to providing quality education and workforce development opportunities.
• Support innovative training programs that help students and community members achieve career success.
• Work collaboratively with internal departments and external partners to make a meaningful impact in the region.

Security Sensitive Position: Criminal background check required

Salary Range: $17.57 - $26.35 per hour

How to Apply:

Visit to submit your application. Applications are not complete until the following materials have been submitted:

• Online application
• Cover letter
• Resume
• Transcripts (unofficial copies are acceptable for the application)

You may also contact Human Resources at for an alternative application method. Review of applications will begin immediately and continue until the position is filled.

Equal Opportunity Employer:

Highland Community College is an Equal Opportunity Employer committed to a policy of nondiscrimination and encourages applications from veterans minorities people with disabilities and other diverse groups.

Required Experience:

Junior IC