Support Specialist - Registrar Secretary (223 days) - School Year 2026-2027 (Anticipated Vacancies)

Support Specialist - Registrar Secretary

Responsible for the operation of the office of the Registrar. Education/Certification: High school diploma or equivalent. Special Knowledge/Skills: Broad knowledge of MS Word and basic knowledge of MS Excel. Proficient word processing skills. Ability to operate various office equipment (copier/fax machine). Excellent verbal and written communication skills. Ability to work with people effectively. Strong time management skills. Fluent in English (speaking and writing). Bilingual preferred. Human relation skills. Ability to exercise good judgement in performing responsibilities. Experience: Previous office experience preferred.

Major Duties and Responsibilities:

• Clerical Support: Assist in the enrollment/withdrawal of students. Receive and respond to inquiries on former students. Organize and implement College Night program under supervision of the Registrar. Assist in all phases of graduation (preparing program, ordering diplomas, caps and gowns, etc.). Assist with correspondence, telephone, typing etc.
• Records and Reports: Maintain and update students' transcripts. Collect pertinent data to complete files on withdrawn students. Assist in preparation of U.I.L. documents required of all varsity athletes. Prepare cumulative folders for microfilming.
• Other: Participate in cross-training. Perform other duties as assigned.

Supervisory Responsibilities: None

Equipment Used: Computer and various office equipment.

Working Conditions:

Mental Demands: Maintain emotional control under stress. Work with frequent interruptions. This position requires regular in-person interaction with the public.

Physical Demands: Repetitive hand motions. Prolonged use of the computer. Frequent sitting, stooping, bending, pushing and pulling.