Junior Administrative Assistant

Responsibilities

Kforce has a client that is seeking a Junior Administrative Assistant in San Antonio, TX.Key Tasks:

• Provides administrative support to a department or individual; Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail; May work on special projects
• Provides intermediate working knowledge of all Enterprise Learning Center of Excellence (ELCOE) processes applicable to Delivery, Development, and Planning as it pertains to support of learning events
• Supports the ELCOE curriculum, facility configurations, learning paths, and ensures communication of the operational processes with all business partners and customers
• Schedules learning events as provided through the planning and request definition processes
• Performs moderately complex work assignments to support other team members

Creating the presentations/reports for:

• Primarily departmental managers, directors and Executive Direction
• ED will likely use data to draft responses to higher level executives

How many/how often are they creating presentations:

• Depends, on average, weekly (sometimes more, some less depending on current demands)

Skills

• 2 or more years of administrative, analysis and/or resourcing experience
• Experience building reports and presentations in Excel and PowerPoint
• Advanced knowledge of Microsoft suite and advanced knowledge of data analysis and associated tools

How advanced does this candidate need to be in Excel & PowerPoint:

• Excel: Able to understand and create pivot tables, basic formulas with minimal oversight (average, sum, etc.)
• PPT: Create presentations that are clean, easy to follow, pulling information/data from other sources and follow required branding

Experience with:

• Pulling/Reviewing reports and able to identify outliers, trends and gaps; Then communicate effectively
• Using problem solving skills to identify and/or create processes to meet departmental needs
• Attention to detail is imperative
• Strong communication skills and organizational skills are essential

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."