Preconstruction Manager

Job Description

Job Description

This person is responsible for preparing preliminary budgets, milestone cost estimates, and final bid scope/pricing proposals for various types of commercial construction jobs, including: General Contracting, Construction Management, Design Build, Civil, and Renovation Services. The Preconstruction Manager builds effective relationships with team members, internal and external customers, suppliers, and subcontractors. The Pre-construction Manager oversees job-specific project teams. This position also participates in business development and client engagement. This person consistently supports and upholds the McCrory Culture, Processes, and Values always. The Pre-construction Manager reports to the Vice President of Preconstruction Services.   

  Day-to-day responsibilities include but are not limited to:  

• Prepare estimates with the necessary level of detail for all design stages 
• Program, as needed, Conceptual, Schematic Design, Design Development and Construction Documents 
• Prepare quantity take-offs and estimated costs of materials, labor, and use of equipment required to fulfill all provisions of the contract from simple to complex. 
• Prepare quantity take-offs and estimates in detail for self-performed work (selective demolition, site-work, concrete, steel erection, carpentry, etc.) 
• Evaluate labor pricing/production for specific projects and/or locations; demonstrate proficiency in material, labor, sub and equipment pricing for all trade disciplines. 
• Manage job-specific estimating teams in the assembly and submission of bids. 
• Ensure estimate action lists that are assigned are performed within the timelines granted and keep the Pre-construction Team advised regarding schthe edule 
• Review estimate assignments to ensure accuracy and completeness prior to formal submission 
• Consult with clients, architects, subcontractors, and material suppliers to discuss and formulate estimates, effective cost reductions, and resolve issues 
• Study specifications to assist the operations team in planning procedures for construction 
• Research construction documents and analyze specifications to determine estimated costs 
• Work with the operations team throughout the preconstruction process in reviewing plans and specifications for constructability issues and determining general requirements on the project 
• Understand how to create proper bid packages and bid alternate strategies 
• Ensure that all work items from scope review are included in estimate and that cost trail from bids to Bid Package Scope Analysis Worksheets and Checklists to estimate is clear and correct 
• Prepare clear, properly formatted, Bid Package Scope Analysis Worksheets; review Bid Analysis Worksheets prepared by others on team for coordination 
• Assist with managing the subcontractor solicitation process 
• Assure that the appropriate team members are part of the approval process for all bid lists 
• Issue bid invitations to subcontractors/vendors - Ensure adequate bid coverage for each trade package (receipt of 3 bids minimum, 4 to 5 preferred); generate interest and get commitments on subcontractor participation; obtain local participation to meet project needs 
• Review subcontractor and supplier bids for conformity to contract requirements and determine acceptable bids 
• Have the ability to present and explain project budgets to clients, designers, and operations teams as well as lead estimate presentations; "sell" estimates to Client and design team 
• Understand how to scale subs to the size/scope of the project 
• Communicate with subcontractors on key issues, such as project schedule, addenda, scope of work, and other bid information 
• Ensure that there is proper trade package coverage of subcontractors on bid day 
• Ensure that all quantity surveys and pricing are accurate and complete 
• Seek and qualify new subcontractors 
• Attend Pre-bid meetings and take meetings minutes, photos, etc. for use and record 
• Analyze subcontractor coverage and make sure the appropriate calls are getting made to procure the coverage needed – geographic, division, etc. Should sub coverage be poor, solicit help from all McCrory personnel – email blasts, phone calls, etc. 
• Ensure that any exclusion a subcontractor makes is covered elsewhere in the estimate 

Bid-Day

• Perform comprehensive bid day analysis and scoping of specific assigned trades 
• Enter pricing into software and complete bid forms 
• Review all scope sheets and listing of subcontractors shown on those scope sheets looking for, missing items, unqualified or unknown subcontractors, substantial money differences among bidders within the same division. 
• Compare pricing with costs or estimates from previous projects or bids as appropriate 
• Create bid form breakdowns as required. Create excel spreadsheets as needed for breakdowns. 
• Develop and manage clarifications as required to be submitted with bid pricing 
• Participate in training and continuous improvement 
• Conduct hand -off meeting with construction operations after award of project 
• Participate in various trade organizations and committees as appropriate 
• Generate Invitation-To-Bids 
• Periodically visit sites at critical path milestones during production and report findings 
• Periodically visit sites of projects we were not awarded and report findings 
• Uphold the McCrory Processes and Culture 

Skills and Abilities:

• A TEAM player. Having the ability to maintain flexibility and a positive attitude at all times 
• Great communication skills, forward thinking, progressive, dynamic individual who has excellent interpersonal and management skills 
• Thorough understanding of project logistics and project schedules 
• Ability to read and understand construction specifications and drawings 
• Strong knowledge of standard estimating practices 
• Excellent oral and written business communication skills 
• Comfortable and convincing in public presentations and project interviews 
• Strong attention to detail 
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment 
• Strong analytical, organizational and problem-solving skills 
• Familiarity / Proficiency with the following software or internet-based programs: 
• On-Screen Takeoff by Planswift 
• BlueBeam 
• MS Excel 
• MS Word 
• MS Projects 
• Sage Timberline 
• Outlook 
• Agtek 

Supervisory Responsibilities:

Estimators assigned to a specific project team 

Qualifications:

• Bachelor’s Degree in Construction Engineering, Civil Engineering, or Construction Management preferred. 
• Minimum 8 years of construction and estimating experience 
• Significant knowledge and experience on and complex competitive bid projects 
• Proven track record of success working internally with an operations team and externally with Owners, Architects/Engineers, and subcontractors. 
• Significant knowledge of retail, multi-story wood fame, healthcare, industrial construction