Legal Support Coordinator - New Orleans

Legal Support Coordinator - New Orleans

POSITION: Legal Support Coordinator

FLSA STATUS: Non-Exempt

DEPARTMENT: Office Support

SUPERVISOR: Office Administrator

SUMMARY: Under general supervision and according to Firm policies and procedures, performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters.

The Legal Support Coordinator supports the Corporate team throughout the lifecycle of Mergers & Acquisitions and other corporate transactions, from initial intake through closing and post-closing integration. This role coordinates due diligence workstreams, contract lifecycle activities, document management, and regulatory/compliance tracking to enable timely and efficient deal execution. The ideal candidate combines strong organizational skills with a practical understanding of legal workflows and cross-functional collaboration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.
• Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.
• Serve as the primary point of contact for deal teams; collect, organize, and monitor deal documents, calendars, and milestones.
• Manage data room setup, access control, and secure handling of confidential information.
• Coordinate data requests across internal, client and opposing counsel teams; track status and ensure timely responses.
• Prepare, coordinate and circulate signature packages; maintain execution records and centralized repositories.
• Maintain closing checklists relevant to each deal
• Track approvals, consents, and post-signing obligations.
• Compile closing binders and post-closing integration checklists.
• Proficient with document management systems (DMS), data rooms, e-signature platforms, and project management tools.
• Familiar with standard templates, playbooks, and escalation procedures as needed.
• Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.
• Create template documents for attorneys to streamline drafting and filing.
• Proofread and edit all documents for accuracy, completeness, and compliance prior to distribution or filing.
• Maintain and update client files in a timely and organized manner.
• Performs other duties as requested by the Office Administrator.
• Physical presence in the office is an essential duty of this position.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Demonstrated experience coordinating due diligence and contract lifecycle activities.
• Strong organizational skills, attention to detail, and ability to manage multiple deals simultaneously under tight deadlines.
• Excellent written and verbal communication; ability to draft internal memos and deal status updates.
• Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

EDUCATION AND WORK EXPERIENCE

• College degree or 5+ years in legal operations, paralegal, or legal support roles with explicit M&A or transactional exposure.

Preferred

• Exposure to cross-border or multi-jurisdictional transactions.
• Experience with deal analytics dashboards and reporting.

Preferred Software Experience

• Experience with document management systems (NetDocuments or similar)
• Experience conducting Delaware UCC/VCC searches via authorized searchers to identify liens and related filings, feeding results into closing checklists and risk assessments.
• Familiarity with e?filing platforms for state and federal courts
• Use of billing/timekeeping software (e.g., Aderant, iTimeKeep, Prebill Viewer)
• Experience with PDF editing tools (Adobe Acrobat preferred)
• Comfort with case management or docketing systems
• Knowledge of scanning/imaging software used for file organization

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, extreme temperatures, and the like. Travel and work outside of the office are required.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.