Permitting Coordinator

Job Description

Job Description

Kinetic Design + Development is looking for a Permitting Coordinator to join the Krew.

As a Permitting Coordinator, you’ll be the connective tissue that keeps projects moving. You’ll dive into permitting, due diligence, documentation, and consistent communication with authorities, clients, and internal teams. This role is all about clarity, accuracy, and organized forward motion. Your work ensures our projects stay on track, our clients stay informed, and our team stays empowered to deliver exceptional results.

You’ll play a big part in shaping the experience clients have with Kinetic. If you love solving puzzles, keeping things streamlined, and making the complicated feel simple, you’ll fit right in.

Who You Are

You’re someone who brings ownership, poise, and problem-solving to every interaction. You thrive in fast-paced environments and love keeping the moving pieces aligned. You communicate clearly, stay impeccably organized, and never hesitate to dig in and figure something out. You bring initiative, professionalism, and a solutions-first mindset, whether you're coordinating with authorities, supporting teammates, or navigating complex permitting requirements. Above all, you're resourceful, adaptable, and driven to deliver excellent work.

What You’ll Do

• Lead permitting coordination for assigned projects, serving as the primary point of contact with Authorities Having Jurisdiction.
• Research permitting guidelines, outlining required documents, standards, timelines, and next steps.
• Organize, coordinate, and facilitate pre-development calls with project stakeholders.
• Prepare, manage, and submit all permitting documentation and track progress throughout the review cycle.
• Facilitate fee requests, process receipts, and maintain clear and accurate expense records.
• Coordinate printing and shipping of construction documents when needed.
• Maintain detailed project histories, documentation, and milestones using structured file naming and server standards.
• Review construction documents for accuracy and consistency prior to submission.
• Prepare official project communications such as transmittals and response letters.
• Provide weekly or bi-weekly high-level project status reports to clients.
• Support teammates as workloads shift, helping uphold processes and standards across client teams.
• Operate office technology including soft phone systems, laptops, and job-specific software.
• Maintain accurate daily billable hour entries.
• Travel locally as needed for submittals, meetings, or site visits.
• Adhere to all HR policies and contribute positively to team culture.

Tools You’ll Use

Microsoft Office (Word, Excel), Microsoft 365 tools (Teams, Planner, Outlook), Dropbox or other cloud-based file systems, Adobe Suite or Bluebeam, soft phone systems, and standard office equipment.

What You’ll Bring

• Completion of a two-year college or trade school program.
• At least 2 years of professional experience, ideally within a design firm.
• Background in Sales, Data Analytics, Real Estate, Construction Management, Development, Permitting, or Architecture strongly preferred.
• Basic understanding of the architectural process and strong knowledge of due diligence and permitting workflows.
• Excellent written and verbal communication skills, including strong phone presence.
• High-level organizational skills and the ability to self-direct workload.
• Proficiency with documentation, project history tracking, and professional office procedures.
• A solutions-oriented mindset with strong time management and the ability to switch gears smoothly.

Why Join the Krew:

Our Vision:
Kinetic Design + Development is pushing the limits of traditional architectural practice. With a focus on forward motion in technology and design principles, Kinetic is dedicated to bringing energy and innovation to each and every project and client. Kinetic is dedicated to helping clients navigate the adventure of development with ease and energy that moves them forward.

Who We Are:
People are our purpose. Kinetic was created with the idea that people – both our staff and clients – should be above everything else. The firm puts this principle in motion in work-life balance for employees and emphasis on truly getting to know our clients so we can better understand their dreams, goals, and ideas.

Benefits & Perks:
FLEX FRIDAYS: Our standard workweek is Monday through Thursday. Need to shift a day for life stuff? No problem! Swap a weekday with Friday if/when needed.
Comprehensive health benefits
Flexible working arrangements
Opportunities for internal advancement and career development
Relaxed office environment with “smart casual” dress code
Monthly company sponsored events (Check out our socials for pics!)
Monday Morning Breakfasts
Frequent Lunches
PTO & paid company holidays (Including the entire week between Christmas and New Year!)
Traditional & Roth 401k with a 3.5% company match
Daily Snack Cart

Awards:

2026 Biz 417 Best Places to Work

2025 Biz 417 Best Places to Work
2025 ULI Impact Award
2024 Biz 417 Best Places to Work