Supply Clerk

JOB SUMMARY
Efficiently requisition, pick and deliver, designated departments' supplies using Materials Management
Information Systems and Pyxis. Complete assigned Pyxis inventories weekly. Check outdates in assigned areas
monthly. Keep Materials storeroom clean and organized.

ESSENTIAL FUNCTIONS
Inventory Management & Tracking
• Requisition, pick and deliver designated departments' supplies for Pyxis, floor stock and department requests.
• Update Pyxis inventory discrepancies, if any, while completing Pyxis refills. Rotate stock while refilling Pyxis and
floor stock locations.
• Pick department requests within 24 hours of submission. Deliver department requests if on-site. If off-site, package
and label for courier to deliver.
• Check backorders that have filled daily. Print, pick and deliver backorders. Communicate stockouts/product
shortages affecting clinical departments to Buyer for follow up.
• Complete assigned Pyxis inventories weekly. Check expiration dates for assigned Pyxis and floor stock areas
monthly.
• Monitor mask/tissue stations at facility entrances, refill as necessary.

Customer Service/Teamwork
• Answer supply clerk cell phone/Vocera and resolve queries.
• Provide customer service to walk-ins in Materials. Issue and document employee payroll deduct purchases.
• Respond to inquiries while traveling around the hospital.
• Keep current on other department skills. Assist co-workers as needed. Participate in annual inventory.
• Attend and participate in bi-weekly staff meetings.
• Contribute to ongoing process improvement, helping to identify issues and create solutions. Complete other tasks as
assigned.

JOB REQUIREMENTS
Minimum Education
Required: High school diploma or equivalent
Preferred: Bachelor's degree in Supply Chain, or equivalent experience

Minimum Work Experience
Required: 2 to 4 years related work experience and/or training, or equivalent combination of education and experience. Must
possess good communication, interpersonal and customer service skills. Basic computer skills. Must be a team
player, working well with co-workers and other hospital staff, while also being able to work independently.
Preferred: 3 - 5 years' experience in Inventory Management preferably in a hospital setting.

Required Licenses: Valid Driver's license

FUNCTIONAL DEMANDS
Working Conditions
Work in many settings including storeroom, receiving dock and office settings. Occasionally stooping, bending and
lifting to receive and shelve products and restock departments. Using carts, transport supplies around the Hospital.
May be exposed to outside weather in a variety of conditions. May be expected to operate vehicles in a variety of
road conditions, including snow and ice with limited visibility. May spend time outdoors walking between buildings &
vehicle and driving in all-weather/road conditions.

Physical Requirements
90% of day standing, walking, pushing carts. 10% sitting at computer. Must be able to lift at least 55 90% of day
standing, walking, pushing carts. 10% sitting at computer. Must be able to lift at least 55 pounds regularly and
occasionally up to 75 ponds. Able to put away stock. Ability to lift, bend, stoop, push and reach above shoulders
lifting to receive and shelve products.

Direct Reports: None

Reports to: Materials Manager

Internal & External Contacts: Interacts daily with co-workers, patients, public, physicians, vendors, delivery drivers and other St. John's Health
staff.

LEADERSHIP CAPABILITIES
Attention to Detail
• Completes tasks in a way that ensures there are no errors
• Methodically and patiently reviews work to identify any mistakes or discrepancies
• Creates and stores documentation in a way that is thorough and easy to access

Initiative
• Doesn't wait for others to tell him/her what to do; sees a problem or opportunity and immediately starts
moving to address it
• Finds his/her own motivation for completing work and accomplishing goals

Priority Setting
• Spends his/her time and the time of others on what's important
• Quickly zeros in on the critical few and puts the trivial many aside

Process Improvement
• Is committed to continuous improvement through empowerment and management by data
• Creates a learning environment leading to the most efficient and effective work processes

Systems Thinking
• Take a broad perspective to understanding how things work
• Able to see the connections, interdependencies, and relationships between departments, strategy, people, and
processes

Time Management
• Uses his/her time effectively and efficiently
• Concentrates his/her efforts on the more important priorities
• Gets more done in less time than others