Receptionist

Receptionist/Office Coordinator

The Receptionist / Office Coordinator is the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment. This role is responsible for managing front desk operations while coordinating day-to-day administrative and office functions to ensure the workplace runs efficiently. The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and operations.

You are a warm, approachable professional who genuinely enjoys helping others and creating a positive experience for everyone who walks through the door. You take pride in being organized, dependable, and proactive, often anticipating needs before they arise. You thrive in a fast-paced environment where no two days are the same, and you're comfortable balancing multiple priorities while maintaining a calm, professional demeanor. You're a natural problem solver who communicates effectively with people at all levels, values teamwork, and approaches every task with a positive attitude and strong sense of ownership.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Export Control Requirement

• This position may require access to information, technology, technical data, software, or other items subject to U.S. export control laws and regulations.
• Any offer of employment for this position may be contingent upon the candidate's ability to obtain and maintain any required export authorization or eligibility to access controlled items.