Appointment Scheduler

Job Description Summary

Perform a variety of functions related to the scheduling of patient appointments; process patient requests including prescription refill requests to triage, distributing/responding to inquiries received via website and fax; additional functions as directed.

Job Description

Essential Functions

1. Schedule patient appointments following provider template for assigned department(s); recite all appointment information back to patient including: appoint duration, date, time provider and location.

2. Maintains consistent compliance with quality standards

3. Work collaboratively with secretaries of assigned department(s)

4. Maintain comprehensive knowledge-base of scheduling rules for assigned department(s)

5. Register new patients; verify personal and insurance information; update as required

6. Assist with rescheduling patient appointments at the direction of the department Manager

7. Answer calls in a timely, courteous and helpful manner; end calls with standard closing question. (May I help you with anything else?)

8. May be required to learn and perform all operator functions to provide support as needed or assigned

9. Assists with the training of new employees upon request

10. Maintain effective level of productivity at all times

11. Willingly accept special assignments

12. Maintain work area in a neat and orderly manner

13. Have knowledge of and adhere to the SSMC Mission Statement and all SSMC policies and procedures

Requirements

Minimum Education - Preferred

High school diploma or equivalent

Minimum Work Experience

Previous medical office experience preferred

Required additional Knowledge, and Abilities

Excellent verbal and written communication skills

Excellent computer skills with knowledge of various software applications

Knowledge of various insurance requirements

Excellent interpersonal skills

Ability to meet demanding deadlines and balance multiple tasks

Detail oriented with excellent organizational and prioritization skills

Must demonstrate computer proficiency through efficient use of the electronic medical record, patient registration/billing system, email, SSMC intranet & other computer software as required

Job can be done in a remote setting with understanding that in times of system failures (i.e. power outages at remote setting, etc.) expectation would be to work at 141 Longwater Drive, Norwell MA