Hybrid Advancement Associate: Donor Relations & Events

About the Milken Center for Advancing the American Dream The Milken Center for Advancing the American Dream (MCAAD) at the Milken Institute is a cultural center dedicated to celebrating the ideal of the American Dream. MCAAD explores challenges people face in pursuing opportunity through exhibitions, programs, and educational initiatives focused on education, public health, finance, and entrepreneurship. About the Position In the early stage of MCAAD’s public opening, we are experiencing significant interest from donors, institutional partners, community stakeholders, and event organizers eager to engage with our mission and programming. The Advancement Associate will report to the Senior Director of Advancement and support fundraising activities, donor stewardship, partnerships, executive scheduling, administration, and special events in a fast‑paced environment. Responsibilities Advancement, Partnerships, and Stewardship Support donor, partner, and stakeholder engagement efforts across the Advancement team. Assist with stewardship activities, including donor communications, acknowledgments, benefits tracking, and relationship management. Coordinate tours and meetings for current and prospective donors, partners, and community stakeholders. Maintain accurate records, contact information, and engagement tracking in Salesforce and related systems. Conduct background and biographical research to support fundraising and partnership strategies. Help prepare briefing materials, meeting agendas, presentations, and follow‑up communications for leadership and external engagements. Support cross‑functional coordination to ensure donor and partner commitments are fulfilled accurately and on time. Events and Engagement Assist with planning and execution of advancement‑related events, receptions, meetings, and special programs. Coordinate logistics including invitations, guest tracking, catering, room reservations, materials preparation, and on‑site support. Serve as a point of contact for internal and external event inquiries and scheduling. Track event calendars, RSVPs, and engagement records across departments. Liaise with internal teams including Events, Operations, Hospitality, and Communications to support seamless event execution. Help manage event follow‑up, reporting, and documentation. Administrative and Executive Support Provide administrative support to Advancement leadership, including scheduling, calendar coordination, meeting logistics, travel, and expense processing. Support internal workflow management, project tracking, and departmental coordination. Assist with preparing reports, correspondence, and other materials for internal and external audiences. Help manage competing priorities and ensure timely follow‑up on key initiatives and requests. Serve as a collaborative and responsive team member who contributes to a positive and solutions‑oriented work environment. Duties as assigned. Qualifications The ideal candidate has a positive attitude, strong attention to detail, sound judgment, and the ability to thrive in a highly collaborative and fast‑paced environment. Approximately 3–5 years of experience in advancement, fundraising, partnerships, events, executive support, or stakeholder engagement, preferably within a nonprofit, cultural institution, higher education, or public‑facing organization. Experience supporting donor relations, events, or executive administration is strongly preferred. Familiarity with donor management systems such as Salesforce or similar CRM platforms. Strong organizational and project management skills with the ability to manage multiple priorities simultaneously. Excellent written, verbal, and interpersonal communication skills. Demonstrated ability to work effectively with colleagues and external stakeholders at all levels. Ability to exercise discretion, professionalism, and sound judgment in handling sensitive information. A proactive and flexible approach with strong customer service instincts and attention to detail. Bachelor’s degree required. Working Conditions & Travel Requirements This position will work in a professional office environment on a primarily in‑person schedule consisting of five (5) days per week. Occasional remote work may be permitted on Mondays and Fridays, subject to business needs and manager approval. The schedule is subject to change at the Institute’s sole discretion. This person will also be required to travel occasionally to other offices and/or venues to assist with events, which may require occasional work outside of traditional hours. Additionally, the position requires virtual interaction with Milken Institute staff based in other locations in the United States and around the world. Note The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. They do not establish a contract for employment and may change at the discretion of the employer. Our Culture The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran. Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, fostering a culture that creates opportunities for everyone. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan – 403(b) (5% match) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Personal, Vacation, Sick & Public Holidays) Family Leave (Maternity & Paternity) Fertility Support Short‑Term & Long‑Term Disability Flexible Spending Account (FSA) Pet Insurance Discount Training & Development: LinkedIn Learning (over 15,000 self‑guided classes), Annual Mentor Program Wellness Resources: Employee Assistance Program, CALM app membership #J-18808-Ljbffr Milken Institute