Compliance Manager

Company Description Apex Para Athletics is an organization dedicated to advancing inclusive, high-performance sports opportunities for para athletes. The organization works with athletes, coaches, and partner institutions to create accessible training environments, fair competition structures, and supportive athletic communities. Apex Para Athletics focuses on integrity, safety, and compliance across all programs, ensuring that para athletes can train and compete within clear regulatory and ethical frameworks. Team members collaborate remotely across regions to support growth, community outreach, development and operational excellence. The organization values equity, transparency, and respect for diverse abilities and backgrounds.

Role Description The Compliance Manager is a volunteer part-time hybrid role responsible for overseeing regulatory, ethical, and policy adherence across Apex Para Athletics programs and operations. This role involves developing and maintaining compliance policies, waivers, liability forms, registration forms, medical forms and procedures, monitoring activities to ensure alignment with sports governance standards and applicable laws, and coordinating periodic compliance reviews and audits. The Compliance Manager will review documentation, assess risk, and recommend corrective actions where needed, while maintaining accurate records and reports for leadership and relevant external bodies. Day-to-day tasks include advising staff and volunteers on compliance requirements, responding to compliance-related inquiries, and supporting training sessions on topics such as athlete safety, data protection, and organizational conduct. The role collaborates with internal stakeholders and external partners to promote a culture of integrity, accountability, and continuous improvement.

When listing a Compliance Manager volunteer role on Idealist, detailing clear boundaries and time expectations reassures professional candidates that their expertise will be used efficiently without taking over their schedule.

Time & Schedule Expectations

• Weekly Commitment: 4–6 hours per week (highly consistent throughout the year)
• Term Length: 12-month commitment (encourages stability for oversight and annual filing cycles)
• Schedule Flexibility: Self-paced & Asynchronous
  • Majority of work can be completed at times that suit the volunteer (evenings or weekends).
  • Requires availability for a monthly 60-minute sync with Executive Leadership or the Board of Directors.

Work Location & Modality

• Format: 100% Remote
• Communication Channels: Regular updates via email, Slack/Teams, and virtual meeting platforms (Zoom/Google Meet).
• Access Requirements: Secure digital access will be provided to organizational policies, governance files, and cloud storage.

Core Key Commitments & Deliverables

Domain = Key Commitment & Focus Areas

Regulatory & Legal: Review annual state and federal filing requirements (e.g., 990 filings, charitable solicitation registrations, tax-exempt status continuity).

Policy Review: Audit existing organizational policies (conflict of interest, whistleblower, data privacy, document retention) on a semi-annual basis.

Risk Assessment: Conduct a bi-annual risk assessment covering insurance coverage, operational safety, and data security standards.

Training & Guidance: Develop standard operating procedures (SOPs) and host occasional 30-minute guidance sessions for board members or staff.

Qualifications

• Experience with compliance management, policy development, and risk assessment in sports, nonprofit, or regulated environments.
• Demonstrated ability to develop organization waivers, liability forms, registration forms, medical forms and assist with contracts as needed.
• Knowledge of relevant regulations, ethical standards, and best practices related to athlete safety, data privacy, and organizational governance.
• Strong analytical, documentation, and reporting skills, with the ability to interpret regulations and communicate requirements clearly.
• Excellent written and verbal communication skills, including the ability to train and guide staff, volunteers, and partners on compliance topics.
• Demonstrated ability to work independently in a remote setting, manage multiple priorities, and meet deadlines with attention to detail.
• Experience working with or supporting people with disabilities or para sport communities is highly beneficial.
• Bachelor’s degree in law, compliance, business, public administration, or a related field; relevant certifications in compliance or risk management are a plus.
• High level of integrity, sound judgment, and commitment to equity, inclusion, and non-discriminatory practices.