Office Administrator

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place. We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion. At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks. Job Overview Jensen Hughes has an opportunity for an Office Administrator in a lively, dynamic corporate environment. Onsite responsibilities will be in the Baltimore, MD, Jensen Hughes office M-F. Other offices will be supported remotely in collaboration with North America’s team of Office Administrators. Responsibilities Welcome visitors and clients to the office. Answer phones, transfer callers, and assist clients with non-technical issues. Assist with the finalization of engineer-generated documents by formatting them to corporate standards and applying basic grammar and proofreading. Maintain, organize, and update paper and/or electronic project files. Special events support, including employee events and activities. Participate in various project work tasks. Participate in onboarding process for new hires. Work collaboratively with the South Admin Team to monitor and respond to support requests from the South Region of Jensen Hughes North America. Obtain and provide Certificates of Insurance and W9s in response to client requests. Support for meetings, including conference room reservations, catering, etc. Assemble marketing/new hire packages and prepare for shipping. Mail and shipping/receiving retrieval and distribution. Maintain inventory and office supply orders. Requirements and Qualifications High School diploma or equivalency degree. Proficient use of Microsoft Office Suite, SharePoint, Dynamics, Acrobat/Bluebeam, etc. is required. Minimum 5 years of corporate office support experience required. Must be willing to work onsite at the Baltimore office M-F. Ability to work independently as well as working in a team atmosphere adhering to tight deadlines. Proficient use of typical office equipment (copier, scanner, printer, etc.). Energetic, self-motivated, highly organized, with initiative to solve problems. Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. #J-18808-Ljbffr Jensen Hughes