Bid Coordinator

Job Description

Job Description

Who are we?

Midstates Recreation is a family-owned team passionate about creating awesome playgrounds and happy communities. We work with the best brands and make sure our customers always feel taken care of. For us, it’s not just about playgrounds—it’s about building trust and great relationships along the way.

Job Summary

This role internally supports the sales cycle from bid to contract review. The ideal candidate is proactive, detail-oriented, someone who thrives on deadlines, communication, and organization. You love digging into the details—and enjoy supporting a fast-paced team across multiple territories.

Key Responsibilities and Duties

• Coordinate the end-to-end public and private bid process, including reading, interpreting, preparing, and submitting all required forms and submittals.
• Review and interpret specifications, plans, and addenda to ensure full compliance with bid requirements.
• Create, compile, and manage digital bid folders and all related documentation.
• Review customer contracts to ensure we are meeting the needs of each specific customer.
• Communicate with customers regarding changes in contract language.
• Collaborating with sales reps for alignment on project quotes, cost workups, and the customer contracts.
• Organize and prioritize tasks to meet hard deadlines and multiple ongoing projects.
• Ensure that Midstates is represented professionally and accurately in all external bid submissions and communications.

Expertise

• Strong administrative, organizational, and written communication skills
• Excellent attention to detail, time management, and ability to meet deadlines
• Ability to communicate clearly and collaborate with internal and external teams
• Adaptable and able to juggle changing priorities in a dynamic environment
• Self-motivated, with a sense of urgency and accountability
• High proficiency in Microsoft Office and PDF editing tools (Adobe, BlueBeam); familiarity with CRM systems and Adobe Creative Suite a plus.
• Ability to work independently while aligning with company goals and leadership direction
• Preferred experience in supporting formal bid submissions and contract review

Requires:

• Background Check
• Drug & Alcohol Testing

Midstates Recreation and its parent company, Michigan Playgrounds Acquisitions INC, is an equal opportunity employer, providing equal employment opportunities (EEO), and is committed to diversifying its workforce. All employees and applicants for employment will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by law. This policy applies to all terms and conditions of employment.

CORE VALUES: EXCELLENCE  MULTIGENERATIONAL  RELATIONSHIPS  COMMUNITY  QUALITY

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