Customer Service Analyst-Contact Center

Customer Service Analyst

This position is responsible for resolving escalated, advanced, or complex customer service trends or issues in call centers, offices, and intake areas. Responsibilities include collection of customer feedback, analyzing data, and creating reports for the customer contact center to ensure workforce optimization and excellent customer experience.

Salary

Hiring Range (annual) $44,990 – $47,840

*Internal rates may vary based on the selected candidate's current grade.

Ideal Candidate

As a Customer Service Analyst, your focus will be on Operational Excellence. You will serve as the primary advocate for the team's success, bridging the gap between frontline execution and departmental strategy to ensure our Customer Service Specialists meet and exceed their goals. This position plays an essential role in providing second-tier escalated support for our Specialists by reviewing accounts, investigating billing, and usage concerns while collaborating with internal teams to ensure accurate billing and timely resolutions to elevate our standard of customer service. This position at times requires listening to calls, reviewing emails, and data to ensure specialists have complete and accurate information to provide a first call resolution while following compliance within the departmental policies to resolve escalated customer inquiries and requests related to water, sewer, reclaimed water, utility fees, and other associated utility services. Your expertise will ensure that every customer feels heard, respected, and supported while also improving our level of communication with our customers, which makes our service faster, clearer, and more efficient.

The ideal candidate for this position possesses strong written and verbal communication skills, enabling clear, professional, and effective interaction with both internal and external stakeholders. They demonstrate a proven ability to mediate and resolve complex customer service issues and complaints, particularly within the water utility industry, ensuring customer satisfaction and regulatory compliance.

This individual is well-versed in ordinances, policies, and state statutes governing utility services and the operations of related County agencies. They bring a solid understanding of franchise operations, line maintenance procedures, and leak detection methods—essential for ensuring efficient service delivery and infrastructure management.

The candidate has at least two years of experience working in a call center environment and is proficient in the use of Oracle Utilities Cloud Services and Customer Records Management Systems. They have experience driving performance through key metrics by making sound decisions that align with organizational strategies and values that fall within established procedures and processes. Ability to break down complex management directives to simple, relatable goals for Customer Service Representatives.

Additionally, this candidate has demonstrated providing side-by-side instruction. They are adept at using computers and software to enter data quickly and accurately, supporting timely and precise customer service operations.

Bilingual Spanish preferred, not required.

Click HERE to view our Benefits at a glance

• Generous PTO & Holiday Plan
• Health Plans
• Health Savings Account
• Dental & Vision Plans
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Tuition Reimbursement
• Cafeteria Benefit
• Life Insurance
• Short & Long-Term Disability Insurance

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Uses office equipment, dashboards and software to research, investigate, and document advanced or complex customer service matters, and to authorize special services and account adjustments.
• Uses timely data and reporting so call queues and assignments can be adjusted dynamically based on business needs to ensure effective contact center operations and work force optimization.
• Resolves issues that require in-depth investigations and diplomacy to prevent or stop escalation.
• May supervise the work of other staff.
• Assists supervisor and/or manager in the supervision of customer service representatives, daily customer service activities, and special projects.
• Monitors and reports to supervisor/manager any issues with team procedures, work balance, equipment, systems or software that could impact operations, delivery of services, or customer service quality.
• Refines or develops new procedures or guidelines.
• Assists in coaching, training, and motivating other representatives on customer service best practices, quality standards, scripts, and procedures.
• Assists supervisor/manager with performance management by providing input on performance ratings and identifying achievements and opportunities for improvement.
• Operates systems and software to review data and schedules for workforce optimization.
• Adjusts assignments based on business needs to ensure effective operations and appropriate distribution of work.
• Follows up with customers, operations teams, and management to provide updates, notification of trends, or guidance, and request information or feedback.
• Coordinates with other departments, organization, or service providers to verify information and to obtain or share documentation.
• Provides customer service support or related duties when required by the Office of Emergency Management.
• Performs other related duties as required.

Job Specifications

• Knowledge of standard call center operations and customer service best practices.
• Knowledge and understanding of policy implications and an understanding of the impact on the County.
• Skill in the use of service-oriented phrases and techniques to achieve resolution.
• Skill in listening actively to discern customers' needs.
• Skill in the application of supervisory techniques.
• Skill in analytical assessments and providing recommendations based on data trending and analysis.
• Ability to leverage analytics to evaluate business impact, track the usage and define efficiency of for contact center operations.
• Ability to evaluate information and use good judgment in complex circumstances to determine best course of action.
• Ability to track and report Contact Center Key Performance Metrics.
• Ability to communicate effectively both orally and in writing.
• Ability to understand and communicate the analytics story through a robust set of metrics and data visualizations to influence service strategy.
• Ability to prioritize the work of a team.
• Ability to perform accurate computations and verifications of data.
• Ability to train others in customer service duties.
• Ability to use computer and software to enter data quickly and accurately.
• Ability to adjust communication content and style to the meet the needs of diverse stakeholders.
• Ability to create, report, and present new reporting based on the needs and requirements.
• Makes sound decisions that align with organizational strategies and values that fall within established procedures or processes.

Physical Requirements

• Employees will be in an office environment in a sedentary position.

Work Category

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Graduation from high school or possession of a GED certificate; AND
• Three years as a customer service representative in a call center or intake area; OR
• An equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and