Payroll Supervisor

FISCAL SERVICES MANAGER

Job Summary Under the supervision of the Director of Fiscal Services, the Fiscal Services Manager is responsible for planning, supervising, and participating in the district's comprehensive financial and operational functions. This position provides budgeting support and serves as a fiscal resource and liaison for school sites and departments. The Fiscal Manager oversees the daily operations of the fiscal unit, managing and evaluating assigned staff performing the core functions of Accounts Payable, Accounts Receivable, and Associated Student Body financial management. Additionally, the Fiscal Services Manager provides related support to Accounting, Position Control, and Attendance Accounting. Essential Job Duties and Responsibilities Lead and oversee the day-to-day activities and staff of the Accounts Payable, Accounts Receivable, and Associated Student Body (ASB) units; Support fiscal leadership in the preparation of financial statements and state-mandated reports, providing assistance with Unaudited Actuals, Interim Reports, and other required submissions utilizing the Standardized Accounting Code Structure (SACS); Coordinate and support internal and external audits, ensuring timely and accurate preparation of required documents; Ensure all core accounting practices comply with state, federal, and local laws and policies, including education code requirements, GASB, and GAAP standards; Monitor and manage district cash flow, bank reconciliations, and cash management, including ACH transfers and stop-payment resolutions; Monitor and support ASB fund management, serving as the primary resource to ensure compliance with district policies and state regulations related to student activities; Support attendance accounting practices, providing oversight to ensure accurate reporting and alignment with funding requirements; Provide secondary support to Human Resources, Payroll, and fiscal leadership for position control activities, assisting with the tracking of FTE assignments and verification of staffing budget allocations as requested; Recommend and develop internal accounting procedures and controls to improve financial accuracy and efficiency within the unit; Oversee and manage the use of financial software systems such as Galaxy or similar, ensuring appropriate access and day-to-day troubleshooting for personnel throughout the organization; Work closely with district departments to align daily financial activities with district objectives; Stay updated on changes in accounting standards, laws, and regulations related to school district finance and provide staff training as necessary; Perform other related work as may be required. Employment Standards Knowledge of Complex accounting and statistical-related record-keeping procedures; In-depth understanding of the state’s education finance laws, including Local Control Funding Formula (LCFF) and categorical funding requirements; Familiarity with governmental accounting standards applicable to public school districts; Proficiency in budget development, management, and monitoring of school district operations; Experience with California’s standardized accounting structure used for school districts; Core operational practices of accounts payable, accounts receivable, and Associated Student Body (ASB) financial management; Familiarity with procedures, compliance, and guidelines surrounding Position Control and Attendance Accounting; Familiarity with internal and external audit processes for public education institutions; Knowledge of vendor payments, purchase orders, invoicing, and receivables management; Understanding of internal control systems to safeguard district assets and ensure the integrity of financial operations; Experience in state and federal reporting requirements, including preparing financial statements, interim reports, and unaudited actuals. Ability to Plan, supervise, and participate in the activities of the fiscal unit, ensuring accurate financial management and operational compliance; Manage and evaluate the performance of assigned staff; Act as a primary fiscal resource, partnering collaboratively with school sites, district departments, and external auditors to foster strong relationships across the district; Analyze complex financial data, identify trends, and make data-driven recommendations for financial planning and budget adjustments; Implement and maintain effective accounting procedures and internal controls; Manage multiple projects and shifting deadlines in a fast‑paced environment with close attention to detail; Adapt to changes in financial regulations, school finance software, and accounting standards; Communicate complex financial and budgetary information clearly and effectively to non-financial stakeholders, including school site administrators and board members. Education / Experience Education: An Associate's Degree or better with college-level courses in bookkeeping, budgeting, and principles of accounting is required; a Bachelor’s Degree is preferred. Experience: Five (5) years of increasingly responsible experience in accounting-related work involving responsible account, financial, or statistical records maintenance, with a minimum of two (2) years of supervisory experience. Required Licenses and/or Certificates Possession of a valid and appropriate California Driver's License and maintain possession of such license during employment; Have an acceptable driving record; Must be insurable at standard rates by the District's insurance carrier and maintain such insurability during employment. Physical Demands and Working Conditions Physical Demands: Sitting for extended periods while working at a desk or computer; frequent use of hands and fingers for typing, writing, and handling documents or office equipment; visual acuity for reading financial documents, spreadsheets, and computer screens; ability to hear and communicate clearly in person, over the phone, or in virtual meetings; occasionally lifting or carrying office materials, typically up to 25 pounds; occasional walking, standing, and moving around the office or district sites; occasional bending, reaching, or crouching to retrieve documents or office supplies; occasional travel between district sites or for meetings, conferences, or training sessions. Working Conditions: Primarily working in an office environment with standard office equipment; exposure to computer screens and related equipment for extended periods; frequent interaction with district staff, administrators, and external vendors; occasional travel to different school sites or district offices for meetings and training; work hours may include evenings or weekends during budget preparation or audit periods; adherence to deadlines, requiring occasional overtime during peak periods; maintaining confidentiality of sensitive financial information; and a collaborative work environment that requires teamwork and communication with various departments. Exposure to seasonal temperature variations, dust and wind, traffic, food preparation smells, and use of office equipment and desk supplies. Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job. In compliance with the Americans with Disabilities Act (ADA), the Hemet Unified School District (HUSD) will provide reasonable accommodations to qualified individuals with disabilities to enable the performance of the essential duties and responsibilities of the position. HUSD encourages prospective and current employees to discuss potential accommodations with Human Resources and/or Safety/Risk Management. Employment Status Classified Management Position Salary Schedule 201 Row 37 Classified Management Work Year Calendar June 2026 #J-18808-Ljbffr CASBO