Service Writer

At Wagner, our people are the driving force behind everything we do. We’re committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.


Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Service Writer is responsible for scheduling and coordinating all service work and parts order entry for machine repairs in a manner that reflects the company’s vision of working as “One Professional Team” while also managing all related work order and paperwork responsibilities. Where applicable, guides the work of the Service Clerk(s).

Pay Rate: $26.08-$32.00 per hour.
Pay rate is dependent upon education & experience.


Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Greets customers and gathers detailed information about equipment issues and service needs
• Creates, updates and manages work orders with accurate descriptions and labor estimates
• Collaborates with Shop Leads to create service estimates for customers and obtains approvals prior to beginning work
• Handles all incoming calls pertaining to scheduling of shop work, and information concerning customer inquiries for all shop related areas
• Communicates repair timelines, costs, and updates to customers
• Coordinates with shop leads to ensure efficient workflow and proper job prioritization
• Sources and orders parts when needed, working closely with vendors and internal parts department
• Reviews completed work orders for accuracy, including labor, parts and billing details
• Processes invoices and handles customer payments when required
• Maintains service records and ensures documentation is complete and organized
• Schedules service appointments and assists in managing shop workload
• Addresses customer concerns and resolves issues in a professional manner
• Other duties as assigned by manager

Supervisory Responsibilities:

• Directs Service Clerk in clerical functions where applicable
• Provides input into the annual Performance Reviews

Required Education and Experience:

• High School Diploma or GED
• 3+ years administrative/clerical experience
• 3+ years customer service experience
• 1+ years supervisory/management experience

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Ability to direct the work of others
• Ability to work in a fast-paced environment
• Warranty training/knowledge
• Basic knowledge of Microsoft Word and Outlook
• Basic knowledge of DBS
• Basic knowledge of SIMSI
• Intermediate knowledge of ET/SIS/SIS Web/STW

Work Environment:

• Noise: Moderate
• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.


Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.