Executive Operations Coordinator

Job Description

Job Description

Title: Executive Operations Coordinator

Position Type: Professional Tech Full time

College: Front Range Community College

Division: Strategy & Innovation

Department: Strategy & Innovation

Campus: Westminster Campus

Location:  Westminster CO

Salary Range: $56,606 - $59,436 annually

Who We Are:

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.

Job Summary:

In this role, you will provide executive, administrative, and operational support to the Vice President for Strategy & Innovation and serve as a key partner in the day-to-day operations of the division. You will coordinate communications, meetings, budgets, contracts, records, events, and administrative processes that support the division's work across the college. You will provide similar support to the PRISM department within the division. 

In this role, you will develop and maintain systems, workflows, and processes that promote efficiency, accountability, and operational excellence. You will manage executive calendars and communications, coordinates stakeholder interactions, support purchasing and contract administration, maintain division records and resources, and ensure timely follow-through on commitments and action items. 

The ideal candidate is highly organized, proactive, detail-oriented, and committed to excellent customer service. They exercise sound judgment, maintain confidentiality, manage multiple priorities with professionalism, and continuously seek opportunities to improve processes and reduce administrative burden. Demonstrates curiosity, adaptability, and a willingness to explore new approaches that improve organizational effectiveness. Success in this role requires building positive relationships across the college, appreciating diverse viewpoints, and contributing to a culture of collaboration, innovation, and belonging. The successful candidate understands the important role community colleges play in expanding educational opportunities, supporting workforce development, and serving diverse communities across Colorado. 

A key responsibility of this role is to ensure the division runs smoothly by keeping critical information, processes, communications, budgets, contracts, meetings, and follow-up activities organized and consistently maintained. Through strong operational stewardship and continuous process improvement, you will enable division leadership to focus on advancing institutional priorities and serving students, employees, and community partners. 

This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

Duties & Responsibilities:

Executive Operations & Leadership Support  

• Manage and prioritize the VPSI's calendar, communications, and daily workflow in alignment with divisional and institutional priorities. 
• Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment and discretion when coordinating communications and requests. 
• Track leadership action items, coordinate meetings, prepare materials, maintain records, facilitate travel arrangements, and ensure timely follow-through on commitments and decisions. 

Operational Support and Process Coordination

• Coordinate administrative and operational activities across the Division of Strategy & Innovation.
• Develop and maintain systems, workflows, timelines, documentation, and tracking tools that support efficient operations and organizational effectiveness. 
• Monitor progress on division priorities, maintain operational records, support reporting needs, and identify opportunities to improve processes, reduce administrative burden, and enhance service delivery

Communications, Events & Stakeholder Engagement  

• Coordinate division meetings, retreats, advisory groups, forums, and special events. 
• Manage event logistics, agendas, materials, communications, and documentation of key decisions and next steps. 
• Maintain division communication resources and digital platforms, including SharePoint sites, and support the development of materials that communicate division priorities and initiatives to internal and external audiences

Budget, Purchasing & Contract Administration 

• Serve as the cost center administrator for VPSI budget accounts. 
• Monitor expenditures, process invoices and expense reports, support purchasing activities, prepare purchase orders and travel requisitions, assist with budget tracking and reconciliation, and coordinate contract documentation and approvals to ensure timely processing and compliance.

Competencies/KSAs:

• Mission, Vision & Values - Embraces the mission, vision and values of FRCC; understands the importance of the work that you do to support institutional goals. 
• Project Management - Manages multiple projects concurrently and ensures that contributors are on target to reach their goals. 
• Student & Employee Centeredness - Places students and employees at the center of your work. Adopts a philosophy that makes the ability to serve them the cornerstone of your work. 
• Inclusive Excellence - Contributes to a welcoming and respectful work environment where individuals feel valued, heard, and supported. Demonstrates cultural awareness, treats others with respect, and works effectively with people from a variety of backgrounds, experiences, and perspectives.  Supports process and procedure improvement with an equity lens. 
• Communication- Communicate effectively, verbally and in writing, when speaking with individuals of different backgrounds; chooses words carefully and translates complex strategic initiatives into accessible messaging. 
• Relationship & Team Building - Strives to build positive and collaborative relationships with colleagues cross-functionally and with external stakeholders. 
• Initiative & Problem Solving - Effectively and successfully lead and implement projects and initiatives with minimal oversight. Proactively address daily challenges to develop positive solutions. 
• Leading from the Middle - Lead from your position by closely examining your responsibilities for the department and bringing ideas to your supervisor that the college should consider. 
• Operational Planning - Have an understanding and knowledge of the college's strategic plan and how your work supports each goal. Find proactive ways to support the department's expectations.

Minimum Qualifications:

• Bachelor’s and two years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office.

OR

• An Associate’s degree and four years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office.

AND

• Proven ability to exercise discretion when handling sensitive or confidential information and to provide responsive, customer-focused service to diverse stakeholders. 
• Ability to manage complex calendars, schedules, meetings and travel arrangements.
• Ability to maintain accurate records, files and documentation.
• Ability to learn and use enterprise systems, purchasing systems, and administrative software.

Selection Process:

The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.

Position will remain open until filled with a priority deadline of July 31st.

This posting may be used to fill multiple or similar positions.

Application Procedures:

In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.

The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.

Additional Information/Benefits:

Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.

Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page.

Welcoming. Respectful. Inclusive. Together, we are FRCC.