Firearm Compliance Coordinator

Job Description

Job Description

Position Summary

The Firearms Compliance Audit Specialist is responsible for reviewing and auditing ATF Form 4473 records and associated internal business documentation to support regulatory compliance, record accuracy, and operational consistency. This position works closely with the Pickup Center and Compliance departments to identify documentation errors, track audit findings, and provide research and support related to state firearm laws and regulatory requirements.

The ideal candidate is detail-oriented, highly organized, and capable of handling confidential information with accuracy and discretion. This role requires strong administrative skills, research capabilities, and a commitment to maintaining compliance with applicable federal and state firearm regulations.

Key Responsibilities

• Review and audit ATF Form 4473 records and associated internal business packets for accuracy, completeness, and compliance with established requirements.
• Maintain and organize firearm sales records, ensuring documentation is accurate, complete, and properly retained.
• Identify, document, and compile information regarding errors, discrepancies, and trends identified during audits.
• Ensure Form 4473 reviews are completed accurately and within established timelines.
• Communicate audit findings, discrepancies, and required corrective actions to the Compliance Manager, relevant departments, and senior leadership, as appropriate.
• Collaborate with the Pickup Center and Compliance departments to address documentation issues and support consistent compliance practices.
• Develop proficiency in applicable systems and platforms used to process and maintain Form 4473 records, including Orchid, 4473 Cloud, and NetSuite.
• Research and interpret applicable state firearm laws and assist the Compliance Department with regulatory research and compliance support.
• Assist with the preparation of reports, research summaries, and other departmental deliverables as needed.
• Respond professionally and accurately to internal and external inquiries related to assigned responsibilities.
• Perform general administrative and clerical duties, including data entry, scanning, filing, uploading, copying, and document distribution.
• Maintain the confidentiality and integrity of company records and sensitive information.
• Perform other duties as assigned in support of the Primary Arms team.

Minimum Qualifications and Experience

• Strong attention to detail and the ability to maintain a high level of accuracy when reviewing and processing documentation.
• Effective written and verbal communication skills, including the ability to clearly document findings and communicate discrepancies.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills and the ability to manage multiple tasks while meeting established deadlines.
• Demonstrated dependability, productivity, and accountability.
• Proficiency with computers and Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Professional demeanor and the ability to work collaboratively with cross-functional teams.
• Willingness and ability to learn and apply applicable federal and state firearm laws, regulations, and internal compliance procedures.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Applicants must be at least 21 years of age and legally authorized to work in the United States.
Primary Arms is a drug-free workplace.

Primary Arms, LLC is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications.