Office Manager

Office ManagerThe Department of Chemistry at Tuskegee University is seeking a highly organized, detail-oriented, and proactive individual to serve as Office Manager. This position plays a vital role in supporting the daily administrative operations of the department, assisting faculty and students, and ensuring compliance with university policies and procedures.Essential Job Duties:Manage day-to-day administrative functions of the department officeServe as primary point of contact for departmental inquiriesCoordinate scheduling, communications, and documentation for meetings and eventsMaintain departmental records, files, and databasesSupport faculty with travel requests, purchase orders, requisitions, and other administrative tasksMonitor departmental budgets, reconcile accounts, and prepare reports as neededAssist with course scheduling, textbook adoptions, and student communicationsCollaborate with campus offices (HR, Finance, Registrar, etc.) to ensure timely processing of departmental needsSupervise student workers and assist with onboarding of new faculty and staffQualifications (Education, Experience and Specialized Training): Associate's degree required (Bachelor's degree preferred) with a minimum of 5 years of administrative or office management experience (preferably in an academic setting).Skills and Attributes: Strong interpersonal, written, and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and general office technology. Ability to work independently and maintain confidentiality. Additional desirable qualifications: Familiarity with university operations and academic departments. Demonstrated ability to prioritize tasks and manage multiple deadlines. Problem-solving mindset and attention to detail. Ability to learn new purchasing and management software.