Coordinator, Leave Management & Employee Wellness

Description

Under the supervision of the Director, Talent Operations, The Coordinator, Leave Management & Employee Wellness
serves as MATC's subject matter expert for employee leave, administers all leave of absence programs in compliance with federal, state, and District policies, and oversees the college's comprehensive wellness initiatives. This position ensures consistent, legally compliant administration of all leave types across all four campuses and approximately 2,000+ employees, while proactively fostering a culture of health, resilience, and well-being. The coordinator works cross-functionally with HR Partners, Legal Counsel, Payroll, Facilities Management, and academic and administrative leadership to deliver seamless leave and accommodation experiences.

Work is generally diversified requiring judgment, analysis and decision-making according to established practices and procedures. Supervision received is general. Daily responsibilities are completed independently using established policies and general objectives with interaction with supervisor limited to problems or unusual conditions.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at Characteristic Duties and Responsibilities

• Leave Program Administration: Serves as the primary administrator for all College leave programs, including FMLA, ADA/ADAAA, WFMLA, sabbatical, military (USERRA), medical, parental, personal, and other approved leaves, ensuring compliance with federal, state, and institutional requirements. Oversees the full leave lifecycle, including eligibility determination, documentation, tracking, employee and supervisor notifications, coordination with disability and workers' compensation programs, and return-to-work processes; partners with HR leadership and Legal on complex or contested cases.
• ADA / Reasonable Accommodation Coordination: Oversees the ADA/ADAAA interactive accommodation process, serving as the primary point of contact for employees, supervisors, and healthcare providers. Coordinates with Facilities Management, Environmental Health & Safety, and the College's ergonomics program to assess, implement, and document workplace accommodations and workstation modifications.
• Maintain the accommodations budget, including forecasting, procurement, invoice processing, and annual budget reconciliation; presents budget analysis to the Director, Talent Operations and VP of HR.
• Employee Wellness Program Coordination: Designs, implements, and evaluates the District's employee wellness initiatives aligned with institutional goals and the Total Rewards philosophy; serves as Chair of the Employee Wellness Committee. Coordinates wellness programming, vendor partnerships, and budget administration; facilitates health promotion activities; ensures regulatory compliance for wellness incentives; and prepares participation and outcome summaries for review by appropriate stakeholders.
• Recordkeeping, Documentation, and Reporting: Maintains accurate, confidential, and compliant records related to leave, accommodations, and wellness programs; produces reports for leadership, audits, and planning purposes; monitors utilization and outcomes to identify trends; and recommends process, policy, or system improvements to enhance efficiency, compliance, and employee experience.
• Compliance and Regulatory Oversight: Ensures district compliance with all applicable federal and state regulations governing leave administration, accommodations, and employee wellness programs, including FMLA, ADA/ADAAA, WFMLA, USERRA, HIPAA, FLSA (as applicable), workers' compensation statutes, and Wisconsin technical college system policies; monitors regulatory changes, updates procedures and notices accordingly, supports internal and external audits, and provides guidance to HR leadership and stakeholders to mitigate risk and ensure consistent, compliant practices.
• Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
• Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators. Coordinates closely with the Facilities Planning team and leadership.
• Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
• Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education & Experience: Associate's degree in Human Resource Management, Business Management, Healthcare Administration, Public Administration, Legal Management/Paralegal or equivalent field; and five (5) years of progressive HR experience with at least three (3) years of direct, hands-on leave of absence administration including FMLA, ADA accommodations, and military leave.


Knowledge, Skills, & Abilities

• Familiarity with collective bargaining agreements and unionized environments.
• Strong knowledge of federal and state of FMLA, ADA/ADAAA, USERRA, HIPAA, Wisconsin FMLA, and related employment law.
• Proficiency in HRIS systems (experience with Ellucian, Banner, or similar higher education ERP a plus) and leave tracking or case management platforms.
• Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
• Ability to organize and analyze information and develop effective solutions.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations and promote a positive work environment.
• Proficiency in the use of computers and software specific to position, including Google Office Suite software.
• Ability to work successfully with minimal supervision as an individual contributor.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Preferred Education & Experience: Bachelor's degree in Human Resource Management, Business Management, Healthcare Administration, Public Administration, Legal Management/Paralegal or equivalent field; and more than five (5) years of progressive experience in leave management. Experience in a unionized, public-sector, higher education, or similarly complex multi-employee-group environment strongly preferred.


Required Licensure/Certification: None
Preferred Licensure/Certification: HRCI or SHRM certification (PHR, SPHR, SHRM-CP, SHRM-SCP); Certified Leave Management Specialist (CLMS) or completion of a recognized FMLA/ADA certification program

Supplemental Information

This is a full-time, in-person position (40 hours per week) based primarily at the Downtown Milwaukee campus. Standard hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. We anticipate a start date of July 6, 2026.

Interviews Applicants should complete a one-way virtual interview via the provided link. Selected candidates will be contacted for a in-person Interview.

Spark Hire Interview Link :
Please note: the interview link is active and time-sensitive. Once the interview process is initiated, applicants will have three (3) days to complete their virtual interview.
To be considered for this position, applications and sparkhires interviews must be submitted no later than June 5, 2026.

Compensation Salary pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials & Requirements: Applicants (both internal and external) must complete the employment application in its entirety for consideration.

• You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered.

EEO Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at View phone number on click.appcast.io (Wisconsin Relay System: 711) or email View email address on click.appcast.io