Specialist Administrative Assistant - San Francisco, CA

Administrative Specialist

At Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us "challenge the status quo" and transform the finance industry together.

We believe in the importance of in-office collaboration and this position requires four-days in office each week on site in San Francisco, CA.

We are seeking an Administrative Specialist to provide support for two Marketing executives and their teams. This position will also provide planning and execution support for fun local employee events sponsored by our Business Council.

What you'll do:

• Provide administrative support for assigned Marketing executives, including calendar management, travel planning and expense reporting.
• Coordinate leadership meetings and marketing events, including catering when needed and external vendor management.
• Attend San Francisco Business Council meetings, manage Council budget, and help plan and execute fun local employee community-building events.
• Light office management duties, such as ordering supplies and accepting deliveries.
• Ensure Outlook distribution lists are regularly updated to maintain precise and effective communication.
• Create and maintain departmental files utilizing the full suite of MS Office.
• Establish and maintain collaborative and professional business relationships with all levels of management, employees, and key business partners.

What you have:

• Experienced administrative assistant with a proven track record of supporting senior executives and their teams.
• Highly organized, proactive, and flexible multi-tasker who works well under pressure and meets deadlines.
• Technically savvy, proficient in Microsoft Applications including Outlook and MS Teams, and ability to learn new technologies rapidly.
• Demonstrated ability to manage several complex calendars simultaneously.
• Travel & Expense management experience required, Concur preferred.
• Demonstrates sound judgment and handles sensitive, confidential information with tact and discretion, maintaining a high level of accuracy and attention to detail.
• Responds to direction while proactively anticipating leadership and team needs.
• Great interpersonal and communications skills—written, verbal and face-to-face.
• Ability to build influence and relationships with other Administrative Assistants to negotiate / find compromises on scheduling meetings, and to learn and share best practices to create work efficiencies.
• Loves being part of dynamic teams

Preferred Qualifications:

• Bachelor's degree in business administration, Operations, or related field preferred.
• Event planning experience

Why work for us?

At Schwab, we're committed to empowering our employees' personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you'll get the tools you need to make a positive difference in the finance industry.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance

Charles Schwab & Co., Inc. is an equal opportunity/affirmative action employer committed to diversifying its workforce. All applications are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status (disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, Armed Forces service medal veterans), or based on any individual's status in any group or class protected by applicable federal, state or local law.