HR Operations Specialist

Job Description

Job Description

Description:

At The One 23 Group, our mission is to advance national security and accelerate mission outcomes. We support the Department of War, Intelligence Community, and Federal Civilian agencies by bringing Data Analytics, Cyber Operations, and Digital Modernization together to solve complex operational challenges.

Our capabilities help customers turn data into actionable intelligence, protect critical systems, and modernize the environments their missions depend on. With a global footprint and deep experience in government operations, we connect technical expertise with mission understanding to deliver solutions that perform where they matter most.

Our people are the foundation of that work. One Team, One Direction reflects how we operate: aligned around our customers’ missions, accountable for results, and guided by integrity. We invest in our people, apply emerging technologies with purpose, and continuously improve how we deliver so our customers can move forward with confidence. 

About the Role

Provide hands-on HR administrative support for a government contracting workforce across the United States. This role owns recurring processes involving employee records, onboarding, offboarding, benefits, compliance tracking, and HR systems, while providing day-to-day team leadership and mentorship to a junior Recruitment Coordinator.

You’ll work within established procedures, with the Director providing guidance on policy interpretation and leadership decisions. Success means accurate records, timely transactions, organized documentation, dependable follow-through, and effective support for the coordinator’s development.

What You’ll Do

• HR administration: Maintain confidential employee records; process employee changes; prepare routine documents using approved templates; run reports and resolve discrepancies.
• Onboarding and offboarding: Manage Paylocity workflows, paperwork, background screening, employment verification steps, and task completion. Coordinate with recruiting, payroll, IT, security, and program managers.
• Benefits: Process enrollments, life events, and coverage changes; answer routine questions; resolve eligibility issues with brokers and carriers; reconcile invoices and deductions; support open enrollment.
• Leave tracking: Maintain records, monitor documentation and deadlines, and process approved changes. Refer eligibility, accommodation, and policy questions to the Director.
• Systems and payroll coordination: Maintain employee data and support the Unanet–Paylocity payroll integration. Review data, coordinate corrections, troubleshoot routine issues, and communicate approved changes to payroll. This role does not process payroll.
• Compliance support: Track notices, training, acknowledgments, and deadlines; maintain records under established retention procedures; assemble audit and reporting documentation; flag issues for review.
• Employee support: Answer routine procedural and system questions, distribute approved materials, and escalate matters requiring interpretation or decisions.
• Team leadership and mentorship: Guide the Recruitment Coordinator’s daily work, help prioritize assignments, monitor deadlines, and review work for accuracy. Provide training, constructive feedback, and process guidance on recruiting administration, candidate scheduling, documentation, and onboarding handoffs. Keep the Director informed of workload, development needs, and concerns requiring management attention.

This position follows a hybrid work arrangement, requiring Mon-Thurs onsite in Herndon, VA and Fridays remote.  

Requirements:

What You’ll Bring — Required

• At least three years of relevant HR operations or administration experience.
• Prior HR experience supporting a government contractor.
• Multistate workforce experience , supporting onsite and remote employees across the U.S.; experience in all 50 states is unnecessary.
• Paylocity proficiency: Hands-on recruiting, onboarding, offboarding, and employee record maintenance.
• Unanet proficiency: Experience supporting payroll integration with Paylocity, reviewing data, and coordinating discrepancy resolution.
• Practical experience with benefits administration, compliance tracking, and coordination of employee changes and deductions with payroll.
• Experience training, mentoring, or guiding a junior colleague, including reviewing work and helping manage priorities; a formal supervisory title is not required.
• Familiarity with recruiting coordination processes, including interview scheduling, candidate records, and onboarding handoffs.
• Microsoft Office proficiency, including Excel reporting and data reconciliation.
• Strong organization, accuracy, follow-through, professional communication, and confidentiality.
• Ability to manage deadlines, follow procedures, resolve discrepancies, and recognize when to seek guidance.
• Availability to work the Herndon hybrid schedule listed above .

Helpful, but Not Required

• Benefits invoice reconciliation and open enrollment experience.
• Familiarity with administrative support for a cleared workforce.
• Audit preparation or compliance documentation experience.
• Previous team-lead experience in HR or recruiting operations.
• Bachelor’s degree in HR, business, or a related field, or equivalent education and experience.
• SHRM-CP, PHR, or similar certification.