Administrative Assistant III

Details

Open Date 10/02/2026

Requisition Number PRN46384B

Job Title Administrative Assistants

Working Title Administrative Assistant III

Career Progression Track S00

Track Level S3 - Skilled

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8 am to 5 pm with some flexibility for hybrid work from home.

VP Area U of U Health - Academics

Department 00267 - Ophthalmology-Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $12.62 to $28.96

Close Date 11/02/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

This position provides advanced administrative support to faculty and departmental leadership. They coordinate faculty activities, travel, meetings and correspondence. The role will provide support and management of pathology-related administrative processes, and special projects while ensuring efficient departmental operations. This role serves as a key liaison between faculty, staff, trainees, and institutional partners.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Supporting Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations and processes management. Acts as coordinator for provider schedules, meetings, fellowship rotations, performing advanced tasks with minimal supervision. Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.

Main support of pathology and research administrative workflows, including report preparation and documentation tracking. They will process departmental forms, requests, and manage special projects, as well as prepare information for reports and presentations.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Administrative Assistants, III : Requires 3+ years of related experience.

Preferences

• Associate degree or equivalent combination of education and experience.

• Three years of progressively responsible administrative support experience required.

• Experience in healthcare, academic medicine, or research environments is preferred.

• Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask.

• Self-directed. Strong skills in decision making. Skilled in event/meeting coordination and process management.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.