Sr. Bookkeeper

BENEFITS

401(k) with 4% match. Remote work & flexible schedule. Monthly profit sharing (typically averages about 5% to 10% of pay). Health Insurance

LOCATION & SCHEDULE

95% Remote. Travel to Austin & New Braunfels for periodic meetings with Team members and clients (Austin). Possibility of other Travel, if desired, but may not be necessary. Day-time hours required, however, there is some flexibility to determine work schedule. Bookkeeping Responsibilities 1. Financial Management & Bookkeeping Maintain and reconcile general ledger accounts, bank statements, and credit card transactions. Process accounts payable (AP) and accounts receivable (AR) accurately and on time. Oversee payroll processing, benefits tracking, and related compliance filings. Manage fixed asset schedules and depreciation entries. UtilizeQuickBooks Advancedfeatures for reporting, automation, and process optimization. Other duties as needed to assist other Sr. Bookkeeper, especially during summer months. 2. Month-End Closing Utilize Closing Software to review transactions. Prepare and post adjusting journal entries. Reconcile all balance sheet accounts and resolve discrepancies. Generate monthly financial statements (P&L, Balance Sheet, Cash Flow). Review budget-to-actual variances and provide management with actionable insights. Provide feedback to Jr. bookkeepers. Goal to have all month end closings finished by the 10th day of month end. 3. Year-End Closing Coordinate with external accountants/auditors for annual financial review or audit. Prepare year-end trial balance, supporting schedules, and reconciliations. Ensure all tax-related documentation is accurate and submitted on time. Complete and file annual1099 formsin compliance with IRS regulations. Assist in preparing year-end reports for stakeholders and regulatory agencies. 4. Leadership & Team Development Supervise and mentor junior bookkeeping or accounting staff. Provideconstructive feedbackto junior team members to improve accuracy, efficiency, and professional growth. Assign tasks, review work, and ensure adherence to deadlines. Implement and maintain internal controls to safeguard company assets. Identify and lead process improvements to enhance efficiency and accuracy. 5. Cleanup & Catch-Up Project Management Scope new cleanup and catch-up engagements by assessing the condition of the client's books (unreconciled accounts, missing periods, misclassified transactions, payroll and sales tax discrepancies) and estimating hours, timeline, and documents needed. Build a written project plan for each cleanup with milestones by period and account, task assignments, and a target completion date, and track progress in the firm's project management or Closing Software. Prepare and send client document request lists (bank, credit card, and loan statements, payroll reports, prior-year tax returns) and follow up until all items are received. Reconstruct and reconcile prior periods, including bank, credit card, loan, and payroll liability accounts, working forward from a balance that ties to the most recently filed tax return. Correct the chart of accounts, merge duplicate vendors and customers, clear uncategorized income/expense, undeposited funds, and opening balance equity, and correct AR/AP aging. Delegate cleanup tasks to junior bookkeepers, as needed, review their work, and serve as the escalation point for complex or unusual items. Provide regular (typically weekly) status updates to clients and firm leadership, flag scope changes or blockers early, and track hours against the original estimate. Document all cleanup adjustments with support and prepare a cleanup summary for the client and their CPA. Transition each completed cleanup into the monthly close process by setting up bank rules, recurring transactions, and a closing checklist so the books stay clean going forward. Manage multiple cleanup projects alongside recurring monthly clients without missing month-end close deadlines. 6. Compliance & Reporting Maintain accurate and organized financial records for audits and inspections. Support management with ad-hoc financial analysis and reporting.

PREFERRED QUALIFICATIONS

Associate or bachelor’s degree in accounting, Finance, or related field (preferred). 5+ years of progressive bookkeeping/accounting experience, with at least 2 years in a supervisory role. Advanced proficiency in QuickBooks(including custom reporting, automation, and integrations). Strong understanding of month-end, year-end, and1099 filingprocesses. Must have experience in processing payroll, calculating related taxes, reconciling taxes and understanding payroll journal entries. Comfortable with learning new software and obtaining financials reports as needed. Excellent attention to detail, organizational skills, and problem-solving abilities. Strong critical thinking skills and ability tot take initiative to improve processes and take initiative.

CORE COMPETENCIES

Advanced Payroll & Bookkeeping/Accounting Knowledge Leadership & Team Development Analytical Thinking & Accuracy Time Management & Prioritization Confidentiality & Professionalism Effective Communication & Feedback Delivery Technology & Software Mastery (QuickBooks Online, Excel, Paylocity, Gusto, Point of Sales Software, etc.) Ability to Work Efficiently Remotely. #J-18808-Ljbffr Intuit, Inc.