Facilities Coordinator

Job Title: Property Administrator

Job Description

The Property Administrator plays a crucial role in the Property Management Team, ensuring a high level of professionalism in addressing property issues and responding promptly to tenant requests. This position does not require travel and reports to the Assistant Property Manager or above.

Responsibilities

• Provide comprehensive administrative support, including phone support, typing reports, filing, and distributing correspondence.

• Schedule and coordinate meetings or special events as requested.

• Assist with lease administration activities such as tenant contacts and insurance information, and generate relevant reports.

• Prepare and coordinate bid proposals, service contracts, and approved invoices.

• Support the bidding process and ensure compliance with company policies and procedures.

• Prepare and code invoices for Property Manager's approval.

• Ensure office is stocked with necessary supplies and items.

• Manage contract and insurance information accurately within contract administration software.

• Track and file contracts and certificates of insurance, maintaining a follow-up system for expirations.

• Monitor and maintain the property maintenance work order system, preparing monthly reports for Property Manager.

• Maintain the property purchase order system.

• Maintain lease and contract files in the property management office.

• Promote positive relationships with tenants and clients, tracking service calls as required.

• Assist with monthly and quarterly management reports and annual budget preparation.

• Process management and maintenance staff hours, tenant bill back invoices, accounting expense reports, monthly meter readings, and check requests for review and approval.

Essential Skills

• Excellent communication proficiency, both oral and written.

• Strong customer focus, both internal and external.

• Superior organizational skills.

• Excellent interpersonal skills.

• Ability to take initiative and multi-task effectively.

• Proficiency in Microsoft Office Suite.

Additional Skills & Qualifications

• High school diploma/GED equivalent, Bachelor Degree preferred.

• Previous customer service experience preferred.

• Experience in property management and property administration.

• Ability to interface with decision makers professionally and maintain confidentiality.

Work Environment

This role operates in a professional office environment located in Miami, Florida, at 9100 S Dadeland Blvd. The position requires working from Monday to Friday in-office, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Employees are expected to remain in a stationary position for 85% of the time, communicate effectively, and operate office productivity machinery. The company adheres to equal employment opportunity principles, ensuring a discrimination-free workplace.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Sep 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.