Accounting Operations Coordinator

Accounting Operations CoordinatorSameDay Heating & Air Plumbing and Electrical is seeking a highly organized and detail-oriented Accounting Operations Coordinator to handle the daily processing of service invoices, technician performance tracking, service contract setup, and A/R support. You'll serve as a critical hub between field teams, accounting, and leadership—keeping operations aligned and running smoothly. This is a role for someone who thrives in a fast-paced environment, communicates clearly, and takes pride in accuracy and follow-through.Support the service, maintenance, and accounting departments by ensuring accurate daily processing, timely reporting, and clear communication—delivering operational efficiency that directly impacts team performance and customer satisfaction.Responsibilities:Review and close out all prior-day service invoices; verify accuracy and parts usedAlert Service Manager to any missing or late technician paperworkProcess applications for utility rebates, permits and registrations as requiredReorder replenishment parts based on technician usageInput technician payroll hours from time sheets and verify completenessUpdate daily technician performance in tracking toolsCompile summarized revenue for leadership review across billing and reporting systemsMaintain performance records and generate technician reports as neededCalculate and process technician bonuses & commissions based on weekly performanceEnter and manage service contract details (filters, equipment, service terms, billing, etc.)Provide support for Field Managers, including coaching documentation, daily check-ins, and issue resolutionCommunicate with customers on billing questions or service-related concernsSupport accounts receivable collections and maintain up-to-date financial entriesQualifications:2+ years of administrative or accounting experience (service industry preferred)Associates degree in business, accounting, mathematics or similar field preferredAccounts Receivable experience is a plusFamiliarity with technician performance tracking, payroll entry, or dispatching toolsExperience with ServiceTitan is preferredStrong Excel and general computer proficiencyExcellent organization and communication skillsAbility to work independently and prioritize tasksBenefits That Support the Whole You:Paid medical for employees, with affordable family optionsVision and dental plans with low premiumsHSA and copay plan choices401(k) with competitive matching: 100% up to 3%, 50% from 3–5%PTO and paid holidaysSameDay Heating & Air Plumbing and Electrical is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor.