Accounts Receivable Clerk

Accounts Receivables Clerk

Under the supervision of the Director of Business Services, the Accounts Receivables Clerk will coordinate and perform all duties involved in the recording, accounting, billing, and reporting of student debts owed to the College. Record and account for student receipts of the College in an accurate manner. The A/R Clerk will provide outstanding customer service to all employees, students and vendors by responding to their requests in a professional and responsible manner.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

Essential Functions/Responsibilities

• To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
• Answer all inquiries concerning student/other debtors' accounts in a professional and friendly manner; receipt all student moneys into proper accounts.
• Process financial aid, transfer to student accounts, generate refunds and sending out student statements, creating third party invoices, etc.
• Conduct month-end closing procedures by preparing and distributing accurate and timely monthly billing to students, third parties and other debtors, etc.
• Maintain monthly aging reports and records for all student accounts.
• Actively conduct accurate and efficient data entry by ensuring that all student room, board, miscellaneous charges and credits are accurately recorded; ensure that all receipts are accurately recorded and accounted for in a timely and proper manner.
• Generate and update departmental spreadsheets with accurate data.
• Account for all cash on hand needs throughout Business Services
• Maintain accurate records concerning insufficient funds.
• Provide information to collection agencies and keep collection records current.
• Validate student identification card.
• Responsible for conformance with the policies as established by the Board of Trustees of the College and the procedures that apply to this position.
• Serve the student, staff, and community members in a professional and congenial manner.
• Perform other duties as assigned by the Accountant/Revenues Manager.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications

• High School/GED
• Two years of computerized accounts receivable or accounts payable experience
• Data entry experience, accuracy, speed, superior organizational skills and ability to meet deadlines
• Obtain and maintain a valid Kansas driver's license

Preferred Qualifications

• Associates degree or certificate

Supervisory Responsibilities

• None

Physical Requirements

• Data entry activities requires keyboarding and sitting for long periods of time.
• Lift and carry up to 50 pounds within the office area.
• Stand or sit for extended periods of time especially during the first two weeks of each semester and during buy back periods.
• Speak clearly and audibly to individuals in person and on the telephone.
• Ability to bend, stoop, kneel, and stand.

Building Assignment

• Administration Building/Business Services