Budget Analyst

Job Description

Job Description

We are looking for a Budget and Procurement Analyst to join a non-profit organization in Daytona Beach, Florida in a contract-to-permanent capacity. This role focuses on strengthening financial planning, supporting purchasing and contract activities, and helping the organization use funds responsibly across departments and programs. The position plays an important part in producing reliable analysis, maintaining compliance with funding and procurement standards, and equipping leadership with clear information for sound operational decisions.

Responsibilities:

• Build and maintain agency-wide, departmental, program, and grant budgets to support planning and responsible allocation of funds.

• Track actual spending against approved budgets, investigate variances, and highlight financial risks or needed adjustments.

• Prepare forecasts, financial summaries, and supporting reports for leadership, funders, and other internal stakeholders.

• Review purchasing requests and related documentation to confirm accuracy, funding availability, and adherence to procurement rules.

• Assist with bid, quote, and proposal activities by supporting competitive sourcing and vendor selection processes.

• Maintain vendor and contract records, monitor agreement timelines and spending, and help coordinate renewals and documentation updates.

• Examine procurement and contract activity for compliance concerns, control gaps, and opportunities to strengthen procedures.

• Compile and validate financial, budget, procurement, and contract data to support audits, reporting needs, and internal reviews.

• Advise department leaders on budgeting practices, purchasing procedures, documentation standards, and effective resource use.

• Contribute to special projects, process enhancements, and operational improvements that promote accountability and efficiency.

• Experience with budget development, budget monitoring, and financial analysis in a detail-focused setting.

• Knowledge of procurement practices, purchasing documentation, and contract administration processes a plus.

• Ability to analyze expenditures, revenue patterns, forecasts, and budget variances with strong attention to detail.

• Familiarity with compliance expectations tied to funding sources, internal controls, and audit support.

• Skill in preparing clear financial reports, schedules, and supporting documentation for multiple audiences.

• Strong judgment, organizational ability, and professionalism when handling sensitive financial and vendor information.

• Proficiency in collaborating with department leaders and providing guidance on budgeting and procurement procedures.