Oxford Suites Pendleton - Night Auditor

Job Description

Job Description

Oxford Suites Pendleton is under new Leadership!

We are looking for a dependable Night Auditor to join our team. The ideal candidate is a self-starter who thrives on the overnight shift, has a strong eye for detail, and can work independently while ensuring our guests receive outstanding service.

We're looking for someone who:

• Has a passion for hospitality and guest service.
• Is dependable and consistently shows up ready to work.
• Pays close attention to detail and takes pride in accuracy.
• Is comfortable working independently with minimal supervision.
• Enjoys being part of a team that is building a positive, guest-focused culture.

If you're looking for an opportunity to be part of an exciting new chapter under new leadership, we'd love to hear from you. Apply today and help us create an exceptional experience for every guest, every stay.

What We Offer: Competitive pay and performance-based incentives
Medical, dental, and vision coverage for peace of mind
401(k) with profit sharing to invest in your future
Generous paid time off so you can recharge
Exclusive discounts at our properties—because you deserve great getaways, too!
Ongoing training, leadership development, and career growth opportunities

Ready to be part of something exceptional? Apply today and let’s create memorable guest experiences together!

POSITION SUMMARY:  The Night Auditor is responsible for ensuring timely, accurate recording of property revenues. Prepares for next day business while creating an excellent first impression for the guests of Oxford Collection of hotels while maintaining sanitation and cleanliness standards.

ESSENTIAL DUTIES & RESPONSIBILITIES: All duties and responsibilities of this position are to be performed with exceptional caring and genuine guest service upholding the Oxford Collection of hotels standards and culture at all times.

Administration (60%):

• Verifying and posting charges to guest accounts if needed, verifying room rates match posting details, and verifying that charges are posted to the correct departments
• Complete all reports generated by RoomKey and distribute them to appropriate departments
• Ensure direct billings are posted to the general ledger timely, including meeting room charges
• Perform full system backups and assign wake-up calls
• Performs accurate month-end processing, reporting any discrepancies to the property management team
• Maintain awareness of room inventory at all times
• Report guest incidents to the property management team
• Accurately count and manage bank transactions, reporting any discrepancies to management
• Run audit reports/journals from the front office system, Point of Service, and the computer
• Make corrections and adjustments and handle all computer problems that might occur throughout the shift
• Balance all revenue and settle accounts nightly, maintain files, and reset the system for next day operations
• Enter all maintenance issues and requests into the maintenance tracking system

Perform all tasks in compliance with federal, state, local, food safety and sanitation requirements and Oxford Collection of hotels safety standards and security procedures. Be knowledgeable about and able to respond to emergency situations. Report any maintenance repairs needed immediately to their supervisor or General Manager.

Guest Services (30%):

• Assist guests with arrival and departure from hotel, including occasional bell or valet assistance as needed, while providing positive guests experiences.
• Always provide a high level of customer service, taking time with our guests to ensure every aspect of their stay is up to expectations
• Register guests, verify registration details, and manage key control 
• Respond to guest inquiries, special requests, and concerns, ensuring optimal levels of guest satisfaction and repeat business 
• Provide information about the hotel, rooms, amenities, packages and promotions in addition to local area offerings and events
• Maintain confidentiality of all guests and hotel information
• Remain available to guests at all times at the front desk 
• Handle cash and credit card transactions, process guest accounts upon checkout in an efficient and accurate manner, reporting any discrepancies to property management team
• Resolve guest issues using our guest recovery method 
• Promptly answer the telephone using positive and clear communication. Input messages into the computer. 
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag
• Be knowledgeable about and able to respond to emergency situations

Other (10%):

• Complete a daily activity log with pertinent shift information for co-workers and leadership team 
• Adhere to attendance policies and maintain regular availability for scheduled shifts
• May be required to train on other shifts for coverage as needed 
• May participate in the drivers program or other hotel-related duties as assigned

Additional tasks may be assigned, modified or changed as no employee has any inherent right to any particular job or authority. 

CORE SKILLS AND VALUES:

• Adaptability/Flexibility: Maintains focus and a positive attitude amidst change or under pressure
• Company Character: Supports company vision and values
• Customer Focus: Builds positive and fruitful customer relationships
• Detail Orientation: Is accurate and methodical with details and/or numbers
• Ethics Integrity Values: Ably builds trust and is widely trusted
• Interpersonal Communication: Relates well with people verbally and in written form
• Stress Management: Functions well under stress
• Team Orientation: Works cooperatively with others, establishes rapport, and is organizationally sensitive

PREFERRED EDUCATION & EXPERIENCE:

• High School Diploma or GED preferred
• Prior experience in customer service or hospitality is beneficial but not required. On-the-job training will be provided
• Familiarity with basic computer applications such as Microsoft Office is advantageous
• Any previous experience in a front desk, reception, or related role is a plus but not mandatory

JOB REQUIREMENTS

• Proof of eligibility to work in the United States
• Reliable transportation to and from work
• Ability to work a flexible schedule including evening, weekends and holidays
• Regular and reliable attendance

PHYSICAL REQUIREMENTS

• Must be able to stand on feet throughout work hours
• Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently
• Must be able to bend, squat, crawl, kneel, push, pull, and walk on uneven surfaces on an occasional basis
• While primarily an indoor job, must be able to walk outside in a variety of weather conditions (rain, wind, snow, heat)
• Must be able to climb stairs both inside and outside and frequently lift 20 lbs. and occasionally up to 50 lbs

Oxford Collection of hotels is proud to be an Equal Employment Opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all candidates and employees. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

All offers are contingent on pre-employment screening.