Sales Support Administrator

Job Description

Job Description

Job Title: Sales Support Administrator Job Description

The Sales Support Administrator provides comprehensive administrative and customer support to a team of account managers, ensuring accurate order processing, timely follow-up, and high-quality service. This role offers exposure to sales operations and logistics and serves as a strong stepping stone toward future account management or sales opportunities within a large organization that operates with a close-knit, small-team environment.

• Support three primary account managers with day-to-day customer needs and assist additional account managers as required based on workload.
• Enter customer orders and quotes into the computer system with a high level of accuracy and attention to detail.
• Process Return Authorizations and ensure all related documentation is complete and properly recorded.
• Research and follow up on customer orders, providing status updates and resolving issues promptly.
• Make occasional phone calls to supplier partners, corporate office teams, and customers to provide back-office support and clarify order-related information.
• Obtain Proof of Delivery documents from customers and ensure open order reports are current and accurate.
• Work extensively in Microsoft Excel for order entry and reporting purposes, including updating spreadsheets and generating basic reports.
• Perform general clerical and administrative tasks such as email and phone correspondence, filing, and maintaining organized records.
• Conduct research on products that are not currently included in the sales portfolio to support sales opportunities and customer inquiries.
• Enter, process, and maintain quality event records, ensuring that all quality-related information is accurately documented and updated.
• Follow up with customers regarding accounts receivable matters as needed, supporting the team in maintaining timely payments and resolving billing questions.
• Provide professional, courteous customer service and sales support, including handling inbound and outbound calls related to orders, products, and account inquiries.

• Previous sales experience, including retail sales, for at least 1 year.
• Experience working with the general public in a customer-facing role.
• Strong computer skills with the ability to navigate multiple screens and systems for at least 1 year.
• Proficient Microsoft Excel experience for at least 2 years, including regular use for data entry and reporting.
• Administrative and order entry experience for at least 1 year, with demonstrated accuracy in processing information.
• Strong attention to detail in prior roles for at least 1 year, particularly in handling orders, records, and documentation.
• Comfort with entering, processing, and maintaining quality records in a structured system.
• Customer service skills with the ability to handle phone-based work and basic sales-related conversations confidently.

• Background in sales support or customer support in an office or retail environment.
• Experience with administrative support tasks such as email management, phone correspondence, and filing.
• Familiarity with order entry, order processing, and proof-of-delivery procedures.
• Ability to manage multiple tasks simultaneously while maintaining accuracy and organization.
• Interest in developing a career in sales or account management, with motivation to learn the logistics and operations of a large company.
• Strong interpersonal and communication skills for working closely with a team of sales professionals and external partners.

This role is 100% on-site in a small office environment, supporting a team of sales professionals within a larger corporate structure. Initial training is conducted virtually, after which all work is performed on-site. The position follows a first-shift schedule, Monday through Friday, from 8:00 a.m. to 4:30 p.m., totaling 40 hours per week. The environment emphasizes collaboration, growth, and learning, offering exposure to sales operations, logistics, and customer interactions in a professional office setting.

This is a Contract to Hire position based out of Des Moines, IA.

The pay range for this position is $19.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Des Moines,IA.

This position is anticipated to close on Aug 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.