Assistant, Field Administrative

Assistant, Field Administrative

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. Assisting in the preparation of annual expense and capital budgets and creating weekly and monthly budget reports. Assist manager in day-to-day activities. Professional attitude and handling of inquiries, both verbally and in writing. Accuracy, excellent communication skills and attention to detail is imperative. Procure office supplies; maintain files, document meetings, manage travel arrangements. Online management of expense reports and invoices. Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. Perform duties safely and in compliance with all Company, Federal, State, and local regulations. Maintain proficiency in job functions and applicable software programs. Provide back-up support for other administrative staff as required.

The successful candidate will meet the following qualifications: A minimum of a high school diploma or G.E.D. equivalent is required. A minimum of 5 years' experience working in a support and/or administrative assistant role is preferred. A minimum of 2 years of financial and accounting duties is preferred. The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. A minimum of 2 years' experience in Oracle Database and Oracle Time & Labor is preferred. Proficient with Microsoft Office. Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. The ability to take action to achieve goals beyond what is required. The ability to remain focused with each task through completion, despite setbacks. The ability to keep deadline/cost commitments using sound business judgment and professionalism. The commitment to continuous improvement of self, processes, projects, and overall business.