Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Delray Beach, Florida in a contract-to-permanent capacity. This role is ideal for someone who thrives in a fast-paced setting, brings strong attention to detail, and can manage a large volume of invoices with accuracy. The position will support day-to-day payable operations, maintain organized financial records, and help ensure timely payment processing across multiple payment methods.

Responsibilities:
• Process a high volume of vendor invoices each week while maintaining accuracy and meeting established deadlines.
• Review and assign proper general ledger coding to invoices before entering them into the accounting system.
• Manage accounts payable activities including ACH transactions, check runs, and supporting payment documentation.
• Reconcile invoice details against purchase records and vendor information to resolve discrepancies efficiently.
• Maintain complete and organized payable files to support internal controls and audit readiness.
• Work closely with vendors and internal departments to answer payment questions and address outstanding issues.
• Utilize accounting platforms such as Sage 300 or Sage Intacct to enter, track, and update payable transactions.
• Contribute to ongoing process improvements within accounts payable operations, including support for system-related workflow updates when needed.• Hands-on experience in accounts payable with the ability to manage high-volume invoice processing.
• Strong knowledge of invoice coding and account coding within a structured accounting environment.
• Practical experience handling ACH payments and preparing check runs.
• Familiarity with accounting software such as Sage 300, Sage Intacct, or comparable systems.
• High level of accuracy, organization, and attention to detail in financial data entry and review.
• Ability to communicate effectively with vendors and internal team members regarding payment matters.
• Construction industry accounts payable experience is strongly preferred.