Property Administrator

Job Description

Job Description

We are looking for a welcoming and dependable Property Administrator to support onsite leasing and property operations in California. This contract position is ideal for someone who enjoys working with people, staying organized, and creating a positive experience for prospective tenants and visitors. The role combines front-facing customer support with administrative coordination and requires someone who is comfortable being active throughout the day. You will work closely with the sales and leasing team to help keep daily activities running smoothly.

Responsibilities:
• Welcome visitors and prospective tenants in a friendly and detail-oriented manner, ensuring they are connected with the appropriate sales or leasing representative.
• Coordinate and schedule appointments for tours, consultations, and follow-up meetings while maintaining accurate daily calendars.
• Lead property tours for prospective tenants, highlighting community features and answering general questions about the site.
• Provide light hospitality support by preparing refreshments such as bottled water and snacks for guests during visits and meetings.
• Assist with administrative assignments, including organizing information, tracking requests, and supporting day-to-day office operations.
• Gather pricing details and vendor quotes as needed to support property-related projects and operational needs.
• Follow direction from the onsite sales team to help manage guest flow, appointment readiness, and leasing support activities.
• Remain active and mobile throughout the property during the workday, including frequent walking between office and tour locations.• At least 2 years of experience in property administration, leasing support, customer service, or a related real estate environment.
• Strong interpersonal skills with an achievement-oriented, engaging, and service-oriented approach to guest interactions.
• Proven reliability, punctuality, and ability to follow through on assigned tasks with minimal supervision.
• Experience supporting residential or commercial property operations is preferred.
• Familiarity with Yardi software and general office systems is an advantage.
• Background in leasing, property management, or tenant-facing support roles is highly valued.
• A real estate license is preferred but not required unless mandated by local regulations.
• Ability to maintain a business casual, detail-oriented presence and remain comfortable walking throughout the property as needed.