Administrative Assistant, Facilities Administration & Planning

Job Title: Facilities Administration And Planning Support Staff

Employer: University of North Alabama

Salary: $26,790.40 - $33,945.60 Annually

Location: Florence, Alabama

Job Type: Staff

Division: Business & Financial Affairs

Department: Facilities Administration & Planning

Opening Date: 07/23/2026

FLSA: Non-Exempt

Description: This position is responsible for providing support to the entire department of facilities administration and planning, including the executive director, director, and department heads of maintenance, environmental services, and grounds maintenance. Responsibilities include processing all campus work order requests, correspondence, front desk monitoring, and monthly/annual reports. Sponsorship is not available for this position.

Essential Job Duties:

• Provide clerical and administrative support for the department by answering phones, routing emails, greeting guests, routing department mail, and managing department calendars, and room reservations;
• Assist in managing front desk operations and in resolving day-to-day issues called to the attention of the department;
• Assist with training and management of student employees;
• Receive, log, and track maintenance requests using Limble;
• Coordinate, maintain vehicle registrations, license and maintenance records;
• Assist with vehicle reservations;
• Drafting correspondence, managing filing systems, and entering data into university databases;
• Administer distribution of gasoline to motor pool vehicles;
• Maintain facilities email account and department calendar;
• Assist with department events and meetings;
• Maintain stock of office supplies, managing departmental budgets/purchasing cards, and tracking equipment;
• Serving as a primary point of contact between faculty, students, staff, and campus visitors;
• Schedule training room through campus room reservation software, currently Mazevo;
• Perform all other duties as assigned;

Minimum Qualifications:

• High school diploma/equivalent is required;
• Some college education is preferred;
• One to two years of related experience is required.

Special Instructions to Applicants:

Applicants must upload a cover letter and resume and provide contact information for at least three professional references at the time of application. For questions, please email View email address on click.appcast.io or call View phone number on click.appcast.io and select option #2. Selecting an option other than #2 will result in a delayed response.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.