Administrative Assistant - Part-time

Join Our Team as an Administrative AssistantAre you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis.Make a Difference Every Day Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve.At Stellher, Human Services is more than just our name—it's who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.Why You'll Love Working Here401(k) with employer matchPaid holidaysSick leaveEmployee Assistance Program (EAP)A supportive, mission-driven team cultureWhat You'll Do In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly by:Greeting clients and handling receptionist duties, including a multi-line phone systemScheduling appointments and processing intake paperworkCollecting payments and sending remindersPerforming data entry and managing client files for accuracyHandling general office duties like filing, scanning, faxing, and correspondenceProcessing outgoing mail and keeping common areas organizedEnsuring compliance with HIPAA, mandated reporting, and data privacy regulationsSupporting both clients and coworkers with dignity and respectJumping in on other duties as needed to keep the office flowingRequirementsWhat We're Looking ForEducation: High school diploma required; associate's degree or vocational training preferredExperience: 2+ years in an administrative role (experience with electronic health records is a plus)Skills:Strong customer service and interpersonal skillsProficiency in Microsoft Office SuiteExcellent organizational skills and attention to detailKnowledge of HIPAA privacy rulesAbility to work independently and as part of a teamOther: Familiarity with clerical systems such as filing and recordkeepingPhysical RequirementsAbility to sit at a desk and work on a computer for extended periodsAbility to occasionally lift up to 15 pounds