Operations Coordinator-Building Maintenance

Job Posting End Date:

Department :

PUBLIC WORKS

Compensation Grade :

A16

Compensation Range & Starting Salary :

Pay Range: $79,081.60 - $122,574.40

Starting salary may be negotiable based on qualifications.

Job Exempt (If No, Position is eligible for overtime) :

Yes

Scheduled Weekly Hours :

40

About Us :

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.

Job Duties and Preferred Qualifications :

Public Facilities is currently hiring an Operations Coordinator within the Office of Public Facilities. This position provides day to day operational leadership and coordination for assigned building maintenance operations, which may include carpentry, paint, custodial services, HVAC/mechanical, electrical/integrated systems, plumbing/aquatics, and vector control. The Operations Coordinator works closely with supervisors and skilled trades staff to ensure maintenance services are completed safely, efficiently, and in accordance with established priorities.

Duties include:

• Provide daily and weekly operational direction, establish work priorities, and coordinate the deployment of personnel and resources based on workload, service needs, staffing, and emergencies.
• Coordinate maintenance and repair activities involving multiple trades and work with other Maintenance and Operations functions when cross functional support is needed.
• Monitor work order backlogs, scheduling, preventive maintenance, response times, productivity, and work quality to ensure timely and effective service delivery.
• Coordinate emergency maintenance response, shutdowns, outages, building access, and other activities necessary to minimize disruptions to City operations.
• Balance workloads and resources among assigned maintenance operations and adjust priorities in response to changing operational needs.
• Provide direction, coaching, and accountability to assigned supervisors and address routine operational and service-delivery concerns.
• Oversee the operational implementation of assigned service, maintenance, and construction contracts and monitor contractor performance.
• Monitor field activities for compliance with safety requirements, operating procedures, applicable codes, and departmental expectations.
• Serve as the first level of operational resolution for customer-service concerns and coordinate with Facilities Liaisons and other staff regarding facility needs, priorities, and service issues.
• Review CMMS information and operational data to evaluate workload and performance; assist with operational planning and make recommendations regarding overtime, expenditures, staffing resources, equipment, and other operational needs.
• Perform other related duties as assigned based on operational needs.

The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and leave.

This position is open until filled. Applications will be reviewed, and interviews will be conducted on an ongoing basis until the position has been filled. Once a candidate has been selected, the position will close.

Additional requirements:
• DMV Transcript: Yes
• CDL: No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No
• At Will: No

Minimum Requirements :

Minimum Qualifications: Requires any combination of education (above high school) and/or eight (8) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as Project Coordinator, Assistant Project Administrator, Assistant Administrative Officer, or Assistant Superintendent of Buildings. Must have a current and valid driver’s license. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. This position may require that incumbents wear and maintain appropriate personal protective equipment such as, but not limited to, steel toed shoes, safety glasses, gloves, or other designated safety attire and equipment in designated areas of risk. Specific requirements will be determined and communicated by the employee’s supervisor based on position assigned.

Skills :

Working Conditions :

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

Official Job Descriptions:

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VRS Contribution : All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace : The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.