Contract NBI Systems & Data Assistant (Remote PST)

The Opportunity

Our client is seeking a detail-oriented NBI Systems & Data Assistant to support their critical risk management function during a temporary leave of absence. This is a remote, 3-to-6-month contract role (not a temp-to-perm position) designed to provide immediate operational coverage and ensure strict data integrity across incoming conflict reviews and new business processes. In this role, you will play a key part in protecting firm operations by validating data accuracy, resolving inconsistencies, and facilitating seamless cross-departmental communication.

About the Company

Our client is a prominent, global legal services provider recognized for delivering top-tier counsel to high-profile corporate, financial, and institutional entities. Built on a culture of excellence, client service, and collaborative innovation, the organization emphasizes precision, compliance, and discretion in all facets of its work. Joining this team means stepping into a fast-paced, highly professional environment where data integrity directly drives organizational success and operational stability.

Location

This position is a 100% remote role open exclusively to candidates residing in the Pacific Time Zone (specifically targeting candidates based in San Diego, Los Angeles, Palo Alto, San Francisco, or Seattle). Daily working hours are structured around standard PST business hours, with no regular travel required.

What You Will Do

Reviews the breadth of open clients and matters to confirm accuracy and thoroughness of data provided, and updates information where appropriate. Performs self-evaluative quality control checks on existing new business intake data. Communicates directly with partners and legal professional specialists to gather missing or incomplete data. Works cross-departmentally with Finance, Practice Group Directors, and other internal leadership to communicate specific and global changes to client and matter data. Identifies data integrity issues within new business forms and subsequently resolves them appropriately. Handles additional systems, data verification, and administrative risk management tasks as assigned.

Who You Are

Minimum 1+ year of experience in quality control, data management, or risk compliance within a law firm, corporate legal department, academic institution, or similar professional environment. Strong proficiency with business communication and data management tools, with preference given to candidates holding experience with InTapp or similar legal intake/conflicts software. Demonstrated ability to identify data discrepancies, perform root-cause analysis, and systematically resolve integrity issues. Meticulous attention to detail with proven skills in prioritizing competing tasks under pressure in a fast-paced environment.

Ideal Candidate Profile The ideal candidate is a proactive, detail-focused business professional who thrives in structured, quality-critical environments. You possess exceptional written and verbal communication skills and take pride in acting as a collaborative, customer-service-oriented liaison between partners, legal specialists, and internal finance teams. Adaptable, self-motivated, and disciplined in remote settings, you take full ownership of data accuracy while navigating tight deadlines.

Education & Qualifications High School Diploma or GED required. Bachelor's Degree preferred. Paralegal Certificate preferred.

Flexibility & Work-Life Integration

Work Structure: 100% Remote (Candidates must reside in CA or WA / PST time zone).

Schedule: Monday through Friday, 9:00 AM 5:30 PM PST.

Environment: Independent remote desk environment requiring high self-discipline, sedentary computer work, and frequent cross-departmental coordination.

Why Join the Team?

This contract assignment offers an outstanding opportunity to gain immediate, high-visibility experience within a premier legal organization. You will work alongside highly accomplished legal professionals and business operations leaders, sharpening your specialized skills in legal tech, compliance, and data governance. In accordance with applicable state pay transparency laws, the expected hourly compensation rate for this position is $31.00 $43.95 per hour, dependent on candidate geography and experience.